Administrative Assistant - Galen

Every single day around the world, thousands of patients are harmed from care delivery errors, many of which are preventable. We want to change that. RLDatix is on a mission to improve healthcare by enabling a world where patients receive the best and safest care possible. Trusted by thousands of clients around the world, our connected healthcare operations platform combines software and trusted services to empower organizations with critical data insights across risk, safety, compliance, provider lifecycle and workforce management. Our user-centric approach provides a holistic, real-time view of healthcare operations, connecting disparate information across the enterprise – thus giving organizational leadership the contextualized data they need to make better informed decisions. 

RLDatix is truly global, with over 2,000 employees across the UK, Europe, Middle East, Australia, Canada, and the United States. Our strategy is fueled by organic and inorganic growth that brings together the brightest minds and the latest technology – including AI - to deliver marketing leading solutions for our clients. We are looking for people to join our team who are passionate about making a positive change in healthcare. Join us as we work towards our vision of safer, better healthcare for all. 

What You Will Do:

The Role:

The Administrative Assistant work under our subsidiary company, Galen Healthcare Solutions, LLC. Galen is an award-winning healthcare IT technical & professional services and solutions company providing highly-skilled, cross-platform expertise. We have partnered with specialty practices, hospitals, health information exchanges, health systems and integrated delivery networks to provide high-quality, expert level IT consulting services & solutions including strategy, data archiving, data migration, optimization, project management, and interoperability. Our Technical and Professional Services groups are ranked #1 in KLAS by our clients, including winning 2021’s Top Overall IT Services Firm award. But Galen is more than an IT company. We are a team of talented individuals who build meaningful relationships and produce exceptional results. That’s why Galen has been recognized by Modern Healthcare as one of the Best Places to Work for more than 10 years.  

Galen has offices in Boston, MA, Chicago, IL, and Burlington, VT. This position will report to our Chicago or Burlington office.  

The Administrative Assistant will provide administrative support to members of the management team as directed by the COO.

Duties/Responsibilities:  

• Provide administrative support and assistance to the management team under the direction of the COO.  

• Perform clerical and administrative tasks including. but not limited to, drafting letters, emails, SOWs and other documents for the management team under the direction of the COO.  

• Assist in preparing presentations for the management team as directed by the COO.  

• Assist with scheduling internal and external meetings as requested.  

• Arrange travel and accommodations as requested.  

• Perform office management duties to include ordering and maintaining office supplies, coordinating facility maintenance, HR support including coordinating training and onboarding as needed for all Galen offices.  

• Assist with planning and coordination of company and team level events.  

• Perform additional duties as assigned by management.  

• Maintain confidentiality of all information.  

Required Skills/Abilities:  

• Excellent verbal and written communication skills.  

• Excellent organizational skills and attention to detail.  

• Excellent time management skills with a proven ability to meet deadlines.  

• Ability to function well in a high-paced and at times stressful environment.  

• Knowledge of office administration, clerical procedures, and recordkeeping systems.  

• Extremely proficient with Microsoft Office Suite with the ability to learn new or updated software.  

Education and Experience:  

• High school diploma required; Bachelor’s degree in Business Administration or related field preferred.  

• At least two years of related experience required.  

Physical Requirements:  

• Prolonged periods of sitting at a desk and working on a computer.  

Benefit Highlights:  

• Health and Dental Insurance  

• Health Reimbursement Account  

• 401K with employer match  

• Paid time off  

• Employee Assistance Program  

• Annual Company Meeting  

Must be a U.S resident or currently able to legally work in the U.S.  

RLDatix is an equal opportunity employer, and our employment decisions are made without regard to race, color, religion, age, gender, national origin, disability, handicap, marital status or any other status or condition protected by Federal and/or State laws. 
 
RLDatix offers a competitive compensation package and comprehensive benefits package including health, dental, vision, life, disability coverage, a generous retirement savings plan, paid time off, and paid holidays. RLDatix is an equal opportunity employer, and our employment decisions are made without regard to race, color, religion, age, gender, national origin, disability, handicap, marital status or any other status or condition protected by Federal and/or State laws.