Administrative Assistant - COMANDIS® Group Companies

COMANDIS® Group Companies: (Realty ONE Group, COMANDIS® Residential, ONCALLERS®):

Founded in 2007 in Chicago, as a collaborative group of companies working towards the same principles, goals and results, together as ONE.

The industry areas we serve are; the technology sector, home remodelings & developments, residential property management, sales & brokerage services, digitial media marketing in photography & video production, and the travel industry worldwide. Our independently operated companies work together as ONE, to provide our clients, partners & employees the state of the art solutions, equipment, support & tools needed in todays high demand client services needs.

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(ONCALLERS® Inc.)  We are looking for an energetic, experienced and self motivated individual to join our group as an Administrative Assistant to our Staff & Executives.  This individual will need to have at least 3 years experience working in a fast paced office related environment, that has handled various administrative tasks including paperwork, answering calls, scheduling appointment and organizing their schedules.  

Responsibilities:

• Complete paperwork for all transactions in a timely manner to ensure a deal is closed as quickly as possible.


• Keeping track of all transaction documents in the client database for our staff, monitoring and notifying clients of important deadlines, complying with legal procedures, and planning appointments and final walkthroughs


• Monitor deadlines and provide notices to appropriate parties when necessary.


• Responsible for all digital marketing campaigns, including generating leads, conducting market research, and actively engaging with the business to optimize the performance of our digital strategies.


• Support the team by marketing the company on social media and planning company events. 


• Produce all marketing materials including brochures, flyers, online marketing, social media posts, etc. to continuously build our brand.


• Deliver concierge-level customer service to sellers, buyers, and lenders to improve customer satisfaction ratings

Qualifications:

• Competitive and winning attitude - Must want to be #1


• Exceptional written, verbal, phone, and presentation skills


• Experience with an online Client Relationship Management (CRM) system


• Tech-savvy


• Passion to hunt, educate, and sell our services


• Determined and not easily intimidated


• Willingness to work hard.


• Comfortable spending the majority of the workday on the phone talking to clients


• Extraordinary people skills and relationship builder


• Problem-solving skills and results-oriented


• Exceptional telephone skills—the ability to set and close appointments over the phone


• Ability to learn and internalize scripts and dialogues


• Organizational and time management skills


• Ambitious with proven ability to succeed


• Learning-based, proactive, and positive attitude


• Teachable Team player

Schedule, Pay & Benefits:

• Full time (Mon-Fri 9am-5pm, with some weekends and travel requirement)


• Starting Pay: $18/hr plus bonuses & commissions based on performance


• Able to work at our office location full time (NO remote work available)


• Flexible PTO and vacation days


• Professional development assistance

ONCALLERS Inc. is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.