Administrative Assistant - Bimbo Bakeries USA
Chicago, IL
About the Job
Administrative Assistant
req42146
Employment Type: Regular
Location: CHICAGO,IL
Have you ever enjoyed Arnold®, Brownberry® or Oroweat® bread? A Thomas'® English muffin or bagel? Or perhaps snacked on a Sara Lee®, Entenmann's® or Marinela® cake or donut? If the answer is yes, then you know Bimbo Bakeries USA!
More than 20,000 associates in bakeries, sales centers, offices and on sales routes work to ensure our consumers have the freshest products at every meal. In addition to competitive pay and benefits, we provide a safe and inclusive work environment that appreciates diversity, promotes development and allows our associates to be their authentic selves.
Description:
#LI-KM1
Come join the largest baking company in the world and our family of 20,000 associates nationwide!
Top Reasons to Work at Bimbo Bakeries USA:
Salary Range: $50,800.00 - $66,000.00
Annual Bonus Eligibility
Comprehensive Benefits Package
Paid Time Off
401k & Company Match
Position Summary:
The Administrative Assistant provides support and services to the Plant Manager and Plant Operations Staff. The job duties include, but are not limited to: calendar management, scheduling and planning of events and meetings, fielding and responding to general questions from the organization.
Key Job Responsibilities:
Position Requirements:
The physical and mental demands described in each job posting are representative of those that must be met by an associate to successfully perform the essential functions of each job. Reasonable accommodations may be requested to enable qualified individuals with disabilities to perform the essential functions of each job.
Bimbo Bakeries USA is an equal opportunity employer with a policy that provides equal employment opportunity for applicants and employees regardless o
req42146
Employment Type: Regular
Location: CHICAGO,IL
Have you ever enjoyed Arnold®, Brownberry® or Oroweat® bread? A Thomas'® English muffin or bagel? Or perhaps snacked on a Sara Lee®, Entenmann's® or Marinela® cake or donut? If the answer is yes, then you know Bimbo Bakeries USA!
More than 20,000 associates in bakeries, sales centers, offices and on sales routes work to ensure our consumers have the freshest products at every meal. In addition to competitive pay and benefits, we provide a safe and inclusive work environment that appreciates diversity, promotes development and allows our associates to be their authentic selves.
Description:
#LI-KM1
Come join the largest baking company in the world and our family of 20,000 associates nationwide!
Top Reasons to Work at Bimbo Bakeries USA:
Salary Range: $50,800.00 - $66,000.00
Annual Bonus Eligibility
Comprehensive Benefits Package
Paid Time Off
401k & Company Match
Position Summary:
The Administrative Assistant provides support and services to the Plant Manager and Plant Operations Staff. The job duties include, but are not limited to: calendar management, scheduling and planning of events and meetings, fielding and responding to general questions from the organization.
Key Job Responsibilities:
- Responsible for bakery reception process: visitor entry, visitor log maintenance, PPE as required and assist visitors to destination, etc.
- Interface with various internal and external vendors, departments, visitors, staff, etc.
- Provide direct support for Plant Manager and all Department Managers
- Provide general clerical and administrative support including answering phones, filing, preparation of mailings, communication, presentations, ordering supplies, coding and paying invoices, etc. as needed
- Arrange and set up meetings, including logistics, supplies and ordering meals
- Provide backup support for Payroll adjustments
- Post weekly bakery schedules
- Assist plant with questions/issues as needed
- Administer perfect attendance process, and recognition program for associates
- Coordinate/Schedule Annual associate hearing test
- Administer Safety Shoe order / process
- Administer donation requests
- Coordinate annual flu shots
- Assist with annual associate celebration
- Participate in Company safety programs through membership in AE (Associate Engagement) team and as part of the Team lead the effort for "Beat the heat" Summer initiative.
- Order lunches and clean up as needed
- Order and maintain inventory of office supplies
- Manage UPS shipments
- Receive and Process vendor invoices
- Point of contact for break room vending company
- Proficient in Microsoft Office Suite
- Ability to draft memos and post for bakery as needed
- Organize incoming boxes by department and separate and communicate to each department what has been delivered.
- Need to be able to lift and move the incoming boxes. (up to 50lbs)
- Performs other duties as assigned
- High school diploma is required, but a BS or AS degree is preferred.
- Minimum 6+ years of administrative experience
- A combination of education, training and experience that results in demonstrated competency to perform the work may be substituted
- Excellent communication and interpersonal skills.
- Ability to interact with individuals at all levels within the organization
- Ability to organize and plan meetings at all levels and all aspects
- Professional demeanor and ability to maintain confidentiality
- Ability to work independently and with minimum direction
- Must be able to multi-task and prioritize needs of multiple individuals to ensure needs of all team members supported are met in a timely fashion
- Must be proficient in Microsoft Office programs: Word, Excel and PowerPoint
Position Requirements:
The physical and mental demands described in each job posting are representative of those that must be met by an associate to successfully perform the essential functions of each job. Reasonable accommodations may be requested to enable qualified individuals with disabilities to perform the essential functions of each job.
Bimbo Bakeries USA is an equal opportunity employer with a policy that provides equal employment opportunity for applicants and employees regardless o
Source : Bimbo Bakeries USA