Administrative Assistant - Arnolds & Phillips

Arnold & Phillips is defined by the values and the vision of its founders. We are a Real Estate agency that is committed to putting service first, and doing the best for each client. With this in mind, a commitment to service, our unique application of communications technology and our individual style of marketing, we have becoming one of the leading agencies both in Uk and USA.

 

Arnold & Phillips has an immediate opportunity for an Administrative Assistant/Executive Assistant supporting one of our Real Estate agencies. The main function of an administrative assistant/executive assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office.

 

Job Responsibilities:

    •    Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.

    •    Prepare and create PowerPoint presentations for managers to present to their teams.

    •    Prepare invoices, reports, memos, letters, financial statements, and other documents.

    •    File and retrieve corporate documents, records, and reports.

    •    Open, sort and distribute incoming correspondence, including faxes and emails.

    •    Prepare responses to correspondence containing routing inquiries.

 

Skills:

    •    Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.

    •    Ability to work independently and manage one’s time.

    •    Ability to keep information organized and confidential.

    •    Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.

 

Education/Experience:

    •    High school diploma or GED required.

    •    2-4 years’ experience required.

    •    This position required heavy experience with MS PowerPoint!