Administrative Assistant - HomeTrust Bank

Job Summary

The Administrative Assistant provides support to the EVP, Consumer and Business Banking Group Executive and the EVP, Chief Operations and People Officer with general administrative duties including, but not limited to, calendar management, meeting material preparation, research, travel arrangements, expense reports, filing and errands. In this role, no day will be quite the same, and you will be exposed to all areas of the banking industry. 

The ideal candidate will possess discretion and confidentiality, strong multi-tasking skills and excellent attention to detail along with outstanding service-orientation and mature judgment. The Administrative Assistant’s role is to leverage time of  leaders through logistical coordination of  activities and needs. This individual will be a highly organized collaborative team player with a strong work ethic.

Key Responsibilities / Essential Functions

• Acts as gatekeeper for the EVP, Consumer and Business Banking Group Executive and the EVP, Chief Operations and People Officer
• Proactive calendar management, prioritizing conflicting needs and handling matters proactively
• Coordinates travel arrangements and schedules
• Proactively inputs invoices and prepares monthly expense reports
• Assists with preparation of line of business reports, communications, and presentations
• Plans and manages logistics for events including, but not limited to: town halls, leadership offsites, and social gatherings
• Coordinates and orders delivery / pick-up of catered meals, supplies, specialty items to support meetings and business needs
• Assists with meeting material preparation for the Consumer and Business Banking Group Executive and the Chief Operations and People Officer
• May occasionally assist direct reports of leaders with travel coordination and special projects
• Assists with personal errands, correspondence, and business, as necessary
• Maintains adequate supply of office materials, includes completing inventories and placing orders for materials
• Develops strong working relationships with co-workers across the bank
• Other duties as assigned

Job Requirements

Education:

• High-school diploma or equivalent required.

Required:

• 3-5 years of previous experience in professional secretarial or administrative environment.
• Knowledge of general office procedures
• Accurate and professional secretarial and administrative skills 
• Proficiency in Microsoft Office, especially Outlook,  OneNote, Teams
• Excellent organizational skills
• Ability to build rapport quickly and effectively across various lines of business and with various levels of employees
• Ability to communicate in a positive and effective manner in one-on-one and in small group meetings or presentations
• Ability to listen to and/or convey detailed or important instructions or ideas accurately and quickly
• Ability to think and act independently within guidelines and limitations of Bank policy and assigned personal authority
• Strong attention to detail with emphasis on accuracy and presentation
• Excellent written and oral communication skills.
• Strong financial acumen
• Ability to prioritize duties and work independently
• Must be self-motivated
• Maturity to handle highly confidential information and materials
• Ability to meet designated deadlines while remaining flexible to changing assignments.

Preferred:

• Two-year degree in administrative sciences.

• Prior exposure to executive level assistance.

About HomeTrust Bank

HomeTrust Bank, founded in 1926, is a North Carolina chartered, community-focused financial institution committed to providing value-added community banking through online/mobile channels and multiple locations in Virginia, North Carolina, South Carolina, and Tennessee. Learn more at www.htb.com. Apply today to take your first steps towards joining this talented population of employees within a growing organization. 

Work Environment, Physical Requirements  

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job.  HomeTrust Bank promotes an equal employment opportunity workplace which includes reasonable accommodation of qualified applicants and employees.

• This job operates in a professional office environment and routinely uses standard office equipment such as computers, phones, photocopiers, and fax machines. 
• Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. 
• Physical activity requiring reaching, sifting, lifting up to 25 lbs., finger dexterity, grasping, feeling, repetitive motions, talking and hearing are required.
• The employee will frequently communicate and must be able to exchange accurate information with others.
• The employee may need to move around their office to attend meetings and to access files, machinery or other job-related tools.

DISCLAIMER:  HomeTrust Bank is an evolving company.  As such this job description is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the job.  While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned.

HomeTrust Bank values and promotes diversity and inclusion in every aspect of our business and at every level within the company. We recruit, hire, and promote employees based on their individual ability and experience and in accordance with Affirmative Action and Equal Employment Opportunity laws and regulations. Our policy is that we do not discriminate on the basis of race, color, gender, national origin, religion, age, sexual orientation, gender identity, gender expression, genetic information, physical or mental disability, pregnancy, marital status, status as a protected veteran, or any other status protected by federal, state, or local law.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)