Administrative Assistant - Ferretti Search

In this critical role, you'll provide exceptional support to our leadership team, ensuring efficient operations and a positive work environment.

Here's what you'll do:

• Executive Support: Manage executive calendars, schedule meetings, and coordinate domestic and international travel arrangements.
• Meeting Management: Prepare comprehensive meeting materials, ensure smooth execution of meetings, and follow up on action items.
• Project Management: Assist with project execution, manage deadlines, and contribute to the successful completion of projects.
• Financial Support: Assist team leaders with financial transactions, reconciliations, and accounts payable tasks.
• Human Resources Support: Help process HR-related tasks, including preparing new hire onboarding packets.
• Communication Hub: Answer phones professionally, screen calls, and direct inquiries to the appropriate staff member.
• Database Management: Maintain program databases with accuracy, track program documents efficiently, and manage mailing lists effectively.
• Document Management: Organize and maintain department files systematically, ensuring efficient document retrieval.
• Special Projects Partner: Collaborate with the management team on special assignments and initiatives.
• Professional Development: Participate in training sessions to stay up-to-date on best practices.

To be successful, you'll need:

• Technical Proficiency: Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and a working knowledge of SAP or a similar ERP system.
• Exceptional Organization: Strong organizational skills with the ability to multi-task, prioritize effectively, and meet deadlines consistently.
• Discretion and Confidentiality: Experience handling confidential information and records with the utmost discretion.
• Effective Communication: Excellent written and verbal communication skills to interact professionally with a diverse range of stakeholders.
• Meticulous Attention to Detail: A keen eye for detail and a commitment to ensuring accuracy in all tasks.
• Adaptability and Flexibility: The ability to thrive in a dynamic environment and adjust to changing priorities seamlessly.
• Event Planning Expertise (Preferred): Experience with event planning is a plus.

Ferretti Search is an award-winning Recruitment Firm specializing in Executive Recruiting and Staffing. Our product is people. Ferretti Search has a dedicated team of executive recruiters ready to help our clients find employment solutions that benefit them as well as match our candidates with a company that meets their job preferences and career goals. At Ferretti Search, we believe in transparency throughout the entire process in order to serve our clients and candidates better. We take pride and value our relationship with our clients and candidates.