Administrative Assistant, Cardiac Surgery - Jefferson Center City - Thomas Jefferson University & Jefferson Health

Perform all administrative, clerical and general office duties as they relate to the management of the office of the Division of Cardiac Surgery. Ensures optimal customer service to both patients and physicians. Interacts with members of the department and university at all levels. Incumbent prioritizes and accomplishes multiple administrative assignments. Compose, edit and produce documents as needed. This person will also assist the Division Director.

• Coordinates Division Director’s daily administrative and clinical activities, maintain calendar, allowing flexibility to accommodate demands on a daily basis
• Responsible to avoid clinical and administrative conflicts by working closely with clinical staff when scheduling academic and/or administrative meetings
• Coordinate all academic activities, e.g., grand rounds, lectures, weekly Cardiovascular Operational CRISP & Cardiology operation meetings, etc.
• Scheduling patient appointments; scheduling and pre-certification of surgical cases
• Transcribes, edits as necessary, and distributes all academic/professional dictation
• Responsible for travel arrangements, updating physician CV’s, provider license renewal
• Screens appointment requests and telephone communications and set priority for Division Director.
• Coordinates the planning and implementation of strategic, clinical, quality, administrative, research and teaching programs across the division at an enterprise level
• Provides daily support to the Division Director on a day-to-day basis relating to administrative duties.
• Manages deadlines, objectives, goals, project plans, monitoring of projects
• Responsible for opening and sorting practice mail. Answers practice telephones
• Processing accounts payable
• Provides support to the Division Director and other critical team members, prepares reports, and handles information requests.
• Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson

High school diploma or GED required

5 years of experience in a medical facility or office

Covid Vaccination is a requirement for employment at Jefferson for employees working at Jefferson’s clinical entities or at the University.  If you are not currently vaccinated you will be required to receive the vaccination prior to hire date if you are offered employment, unless you request and receive an approved medical or religious exemption from Jefferson.

About Jefferson  

Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University, home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students. Jefferson Health, nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years.    

Jefferson is committed to providing equal educa­tional and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status.