Administrative Assistant - Business Development & Regulatory Svc at GPW and Associates, Inc.

Since 1998, GPW and Associates has been a premier provider of management, accounting, and tax compliance services. We specialize in Producer Affiliated Reinsurance Companies and Captive Insurance Companies, delivering high-quality Property & Casualty Actuarial Services, including pricing, reserving, and product development. Our commitment to excellence has earned us the trust of businesses across various industries. We are seeking an exceptional Executive Assistant to join our team and support our mission.

We are looking for a proactive, detail-oriented, and highly organized Executive Assistant to support our senior leadership team within the Business Development & Regulatory Services departments. This role is critical in ensuring seamless operations and plays a pivotal part in supporting the team's strategic goals. As a key partner to senior executives, you will handle a variety of high-level administrative tasks, ensuring efficiency and professionalism in all interactions. If you thrive in a fast-paced, client-focused environment and are ready to make an impact, we want to hear from you.

• Provide high-level administrative support to senior executives, managing schedules, coordinating meetings, and handling all forms of communication with clients and team members.
• Serve as the first point of contact for internal and external stakeholders, ensuring prompt, professional responses to inquiries.
• Manage complex calendar scheduling, coordinating meetings, travel arrangements, and event logistics.
• Handle highly confidential information with utmost discretion and professionalism.
• Prepare, proofread, and manage communications and reports with accuracy and clarity.
• Create and maintain detailed Excel spreadsheets, reports, and databases for various administrative and operational needs.
• Track project milestones, ensuring productivity targets (e.g., billable hours) are met and deadlines are adhered to.
• Support the Business Development & Regulatory Services team with additional administrative tasks as needed, maintaining a collaborative approach.

• Bachelor's degree in Business Administration or related field preferred; equivalent professional experience will be considered.
• Minimum of 5 years' experience providing executive-level administrative support, ideally within the finance or insurance industries.
• Superior communication and organizational skills, with the ability to prioritize tasks in a fast-paced environment.
• Strong problem-solving abilities, paired with a proactive, solution-oriented mindset.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, and Adobe) and experience with managing complex data and reports.
• High level of professionalism, especially in handling sensitive and confidential information.
• Demonstrated ability to work independently while also being an effective team player.
• Capacity to stay focused and organized in a dynamic, fast-moving work environment.

At GPW and Associates, we foster a culture of innovation, collaboration, and growth. As part of our team, you'll have the opportunity to directly contribute to our success while growing your own career. We offer a flexible, supportive environment where your work will have a real impact. In addition to a competitive salary, GPW provides a comprehensive benefits package that includes medical, dental, and retirement savings plans, along with generous PTO and opportunities for professional development.

If you're ready to take on a key role at a thriving company and contribute to the success of our executive team, we'd love to hear from you!