Administrative Assistant Business Administration and Economics Department - Fort Valley State University
Fort Valley, GA
About the Job
JOB SUMMARY:
Fort Valley State University's Business Administration and Economics Department is seeking candidates for the Administrative Assistant position. The Administrative Assistant is responsible for performing a wide range of administrative office and program support activities for the department.
DUTIES AND RESPONSIBILITIES:
- Answer, screen and transfer inbound phone calls.
- Document/record minutes of departmental meetings.
- Review, distribute and disseminate incoming/outgoing mail.
- Receive and direct visitors.
- General clerical duties including photocopying, fax and mailing.
- Bookkeeping and recordkeeping.
- Maintain electronic and hard copy filing system.
- Retrieve documents from filing system.
- Resolve administrative problems and inquiries.
- Prepare written responses to routine enquiries.
- Prepare and modify documents including correspondence, reports, drafts, memos and emails.
- Schedule and coordinate meetings, appointments and travel arrangements.
- Prepare agendas for meetings and prepare schedules.
- Open, sort and distribute incoming correspondence.
- Represent the departments at open houses outside of regular office hours on occasion.
- Performs other duties as assigned.
QUALIFICATIONS:
Required
- High School diploma.
- Three years relevant experience, preferably in an educational environment.
Preferred
- Bachelor's degree.
- Experience with bookkeeping/recordkeeping for academic grants preferred.
WORKING CONDITIONS:
- Regular schedule is Monday through Friday, 8am 5pm
- Regular office environment, climate controlled
PHYSICAL REQUIREMENTS:
- Performs repetitive tasks periodically.
- Required to stand; walk and stoop, kneel, crouch, or crawl.
- Lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
Source : Fort Valley State University