Administrative Assistant Business Administration and Economics Department - Fort Valley State University

JOB SUMMARY:

Fort Valley State University's Business Administration and Economics Department is seeking candidates for the Administrative Assistant position. The Administrative Assistant is responsible for performing a wide range of administrative office and program support activities for the department.

DUTIES AND RESPONSIBILITIES:

• Answer, screen and transfer inbound phone calls.
• Document/record minutes of departmental meetings.
• Review, distribute and disseminate incoming/outgoing mail.
• Receive and direct visitors.
• General clerical duties including photocopying, fax and mailing.
• Bookkeeping and recordkeeping.
• Maintain electronic and hard copy filing system.
• Retrieve documents from filing system.
• Resolve administrative problems and inquiries.
• Prepare written responses to routine enquiries.
• Prepare and modify documents including correspondence, reports, drafts, memos and emails.
• Schedule and coordinate meetings, appointments and travel arrangements.
• Prepare agendas for meetings and prepare schedules.
• Open, sort and distribute incoming correspondence.
• Represent the departments at open houses outside of regular office hours on occasion.
• Performs other duties as assigned.

QUALIFICATIONS:

Required

• High School diploma.
• Three years relevant experience, preferably in an educational environment.

Preferred

• Bachelor's degree.
• Experience with bookkeeping/recordkeeping for academic grants preferred.

WORKING CONDITIONS:

• Regular schedule is Monday through Friday, 8am 5pm
• Regular office environment, climate controlled

PHYSICAL REQUIREMENTS:

• Performs repetitive tasks periodically.
• Required to stand; walk and stoop, kneel, crouch, or crawl.
• Lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.