Administrative Assistant - MetaSense Inc

Position Summary:
-Generally reports to Department Head or Administrator and assists in all administrative functions and coordinates activities and information of the department.
-In some cases may oversee work of other clerical employees.
-Plan, schedule and organizing daily activities for Department Head and less experienced clerical staff if applicable.
-Screen, evaluate and set priorities for visitors and other contacts and provide appropriate direction.
-Research information, discuss policies with department managers and maintain all departmental manuals including policies, procedures, and job descriptions.
-Prepare department statistics in various areas such as employee and patient incidents and assists in preparing reports.
-Coordinate and schedule all meetings and appointments.
-Prepare and maintain purchase requisitions, personnel action forms, and work orders for office repairs.
-Ensure supplies levels are maintained.
-Function as a liaison between the supervisor and other hospital staff.
-Maintain confidential records for the department and staff.
-Handle correspondence, including typing letters and reports.
-May assist in managing all payroll activities.
-Perform other duties as assigned.

Physical Requirements:
-Position requires prolonged periods of sitting and use of a computer and screen viewing throughout the working day.
-Position will be required to stoop, bend, lift, and carry items weighing up to 25 pounds.
Skills:

Required Skills & Experience:
-Minimum of three (3) years office experience, preferably in medical office or hospital.

-Will need to handle a high call volume and have experience with using a software that is web based. Training will be provided to use the software.
-Microsoft Office Suite literacy.
-Good interpersonal skills.
-Able to multi-task and is organized.

Preferred Skills & Experience:

-Specific experience in department assigned is preferred.

Education:
Required Education:
-High School Diploma or equivalent required.
Preferred Education:
-Associate Degree preferred.