Administrative Assistant - Allstate Sprinkler
Bronx, NY 10462
About the Job
Who We Are::
We are a fire protection contractor headquartered in Bronx, NY. At Allstate Sprinkler Corp, our mission is to build a distinguished and financially strong organization whose high standard of excellence is embraced by employees, clients and the community we serve.
Who You Are::As an Administrative Assistant you will work closely with the Operations Manager and be responsible for various types of functions including, but not limited to the following: answering phones; requesting certificates of insurance; data entry for a Work in Progress (WIP); tracking client’s proposals on Excel spreadsheets; learning and utilizing the NYC Dept. of Building’s website for obtaining DOB sign-offs.
What You'll Do::- Support Operations Manager
- Answer phones for managers including
- Keep track of bids/proposals for new projects, file back up
- New jobs/contracts – enter customer & contract information in Unix (our billing system), make job folders
- Update project addresses and project tracker lists
- Perform data entry for Work in Progress (WIP)
- Manage click safety account
- File Contract and Vendor invoices
- Order office supplies as needed
- 2+ years of experience in an office setting or administrative role
- Highly organized and great communication skills
- Intermediate MS Word and Excel skills
- Ability to learn new systems with ease
- Bilingual (Spanish) is a huge plus
- We appreciate our employees and offer competitive pay, as well as comprehensive benefits.
- Flexibility of hours.
- A stable company, in business 50 years.
- Salary Range: $57,500-$62,500 annually.
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Source : Allstate Sprinkler