Administrative Assistant - Insmed Incorporated

Company Description

Insmed is a global biopharmaceutical company on a mission to transform the lives of patients living with serious and rare diseases. Our most valuable resource is our employees, and everything we do is motivated by a patients-first mentality. We are dedicated to growing our team with talented individuals from around the world who are willing to challenge the status quo, solve problems, and work collaboratively with a sense of urgency and compassion.

Guided by our core values of collaboration, accountability, passion, respect, and integrity, we aim to foster an inclusive, diverse, and flexible work environment, where our employees are recognized for leaning in and rolling up their sleeves. If you share our vision and want to work with the most dedicated people in the biopharma industry, come to Insmed to accelerate your career.

Recognitions

 

Consistently Ranked Science's Top Employer

Insmed is dedicated to creating a collaborative environment where our team can thrive. Every day, our employees turn their passion for science and research into innovative solutions for patients. That's why we've been named the No. 1 company to work for in the biopharma industry in Science's Top Employers survey for four years in a row.

 

  

 

 

A Certified Great Place to Work®

We believe our company is truly special, and our employees agree. In July 2024, we became Great Place to Work-certified in the U.S. for the fourth year in a row. We are also honored to have been listed on the Best Workplaces in Biopharma™, Best Workplaces in New York™, PEOPLE® Companies That Care, Best Workplaces for Women™, Best Workplaces for Millennials™, and Best Medium Workplaces™ lists.

  

 

Overview

Admin support for Commercial Gene Therapy, Head of BD, Head of Tech Ops and Head of Program Management. This role will support: GTx, Tech Ops, Business Development, and Program management.

Responsibilities

Position Summary (Overview of Role):This role provides daily and on-going administrative support to five leaders within the organization. The ideal candidate will be experienced in handling a wide range of administrative support related tasks and will be able to work independently with little or no supervision. This is a non-supervisory position.   This role will report to the Commercial Head of Gene Therapies and will directly support the following: 

• Head of Technical Operations
• Head of Business Development
• Head of Program Management
• Commercial and strategy operations Gene Therapy

Responsibilities (Essential Role Responsibilities):Additional representative responsibilities will include, but not necessarily be limited to, the following: 

• Responsible for proactively managing calendar, scheduling meetings and resolving related conflicts
• Book travel arrangements and organize itineraries
• Preparing expense reports
• Organize both onsite and offsite meetings and preparing meeting rooms for workshops and hybrid meetings
• Preparing printouts or other materials needed in advance of meetings
• Preparation and revision of presentations including graphs, charts, interpreting conceptual designs to produce finished products using appropriate PC tools such as PowerPoint, Excel and Word
• Preparation and tracking of budgets and vendor contracts; other projects requiring software/graphics expertise.
• Submitting vendors contracts/renewals to Jagger and Oracle, and follow up with approvals and payments with internal stakeholders (Procurement, AP, finance etc.)
• Setting up, maintaining files and general correspondence
• Interfaces with other Executive Assistants to complete Corporate initiatives.
• Responsible for following-up on assigned tasks
• Handle other responsibilities as assigned

Position Requirements (Required and/or Preferred Skills, Experience and Education):Education:

• A minimum of a High School Diploma; Bachelor's degree preferred

Experience:

• Minimum of 3 years administrative assistant experience supporting senior level management required
• Ability to manage the needs of multiple constituents
• Ability to exercise discretion in dealing with confidential or sensitive matters
• Ability to handle multiple projects simultaneously while remaining flexible to shift priorities quickly
• Ability to excel in a fast-paced environment, sometimes under pressure, with a high level of professionalism is crucial to this role
• Communicate professionally with senior leadership and all stakeholders

Skills and Knowledge:

• Excellent calendar management skills
• Must have excellent communication skills (verbal and written).
• Highly organized with a strong attention to detail, clarity, accuracy, and conciseness.
• Ability to manage multiple projects simultaneously
• Highly proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to prioritize based on business need
• Ability to operate with a sense of urgency
• Highly motivated toward achievement and surpassing set goals
• Desire to learn and take on challenging assignments
• Must successfully exhibit Insmed's five (5) core values of: Collaboration, Accountability, Passion, Respect and Integrity
• Individuals must demonstrate the ability to interact successfully in a dynamic and culturally diverse workplace.

Salary Range

$29 - $39 an hour

Compensation & Benefits

We're committed to investing in every team member's total well-being, now and in the future. We offer a competitive total-rewards package to all employees around the world, including:

• Flexible approach to where and how we work, regionally based
• Competitive compensation package including bonus 
• Stock options and RSU awards
• Employee Stock Purchase Plan (ESPP)
• Flexible Vacation Policy
• Generous paid holiday schedule and winter break 

ADDITIONAL U.S. BENEFITS:

• 401(k) plan with company match
• Medical, dental, and vision plans
• Company-provided Life and Accidental Death & Dismemberment (AD&D) insurance
• Company-provided short and long-term disability benefits
• Unique offerings of pet, legal, and supplemental life insurance
• Flexible spending accounts for medical and dependent care
• Accident and Hospital Indemnity insurance
• Employee Assistance Program (EAP)
• Mental Health on-line digital resource
• Well-being reimbursement
• Paid leave benefits for new parents
• Paid time off to volunteer
• On-site, no-cost fitness center at our U.S. headquarters

Additional Information

Insmed Incorporated is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

 

Unsolicited resumes from agencies should not be forwarded to Insmed. Insmed will not be responsible for any fees arising from the use of resumes through this source. Insmed will only pay a fee to agencies if a formal agreement between Insmed and the agency has been established. The Human Resources department is responsible for all recruitment activities; please contact us directly to be considered for a formal agreement.

 

Insmed is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation to participate in the job application or interview process, please contact us by email at TotalRewards@insmed.com and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.

 

Applications are accepted for 5 calendar days from the date posted or until the position is filled.