Administrative Assistant - Westminster Bradenton Towers

Location: Westminster Bradenton Manor

Work With Excellence, Serve With Heart! Join the team at Westminster Manor, a beautiful waterfront life plan community located near downtown Bradenton.  We are currently seeking a, detail oriented individual with good time management and relationship building skills for our full time Administrative Assistant position.  EOE, DFWP "We honor those who served".  

Why work for us?

• Competitive Hourly Wage
• Comprehensive Benefits including Medical, Dental, Vision, Life and 403b
• Generous Paid Time Off Plan
• Work Alongside Industry Experts That Take Pride in Their Work
• Supportive Management Team That Put Employees First
• Warm and Friendly Work Environment
• Beautiful, Well-Maintained Facility Conveniently Located Near Downtown Bradenton
• Flexible Schedule
• Plenty of Career Growth and Advancement Opportunities

JOB SUMMARY: Provides support to the community Administrator or Executive Director with specific responsibility for preparation for project requests, ad valorem taxes, proposals, licensure renewal, and other special projects as assigned. Provides secretarial support as required.

ESSENTIAL JOB FUNCTIONS: Comply with all applicable rules, policies, standards and guidelines related to employment with Westminster Services and its communities.

1. Assists in administrative duties by carrying out delegated, selected duties under the supervision of the Executive Director or Department Head. Create and maintain resident files as required. Will serve as Manager on Duty as required by the weekly MOD schedule.
2. Responsible for maintaining and updating the Ad Valorem spreadsheet.
3. Responsible for managing and maintaining updated Resident files; including Ins/Outs. Prepare and maintain Resident Directory twice a year or as required by dept head.
4. Provide a monthly spreadsheet to the BOM with the resident’s information. Post notice when resident death is confirmed. Contact family the next day for arrangement details and send floral arrangement to family. Review and prepare Resident Incident Reports on a dialy basis. Receive and distribute daily mail to residents and staff members.
5. Responsible for preparing and maintaining a spreadsheet for the community’s projects. Record all project requests, and update the status for each project.
6. Maintain office supply inventory and distribute as required by department heads. Manage the Petty-Cash for the community. Responsible for invoice coding for the community. Update the Resident’s Manual on a yearly basis. Manage the Outlook calendar for the different meeting rooms/conference areas in the community.
7. Responsible for making daily check deposits at the local bank. Assist the Executive Director with managing the company credit cards assigned to the dept heads.
8. Manage and supervise the Front Desk employees. Provide coverage as required.

ESSENTIAL QUALIFICATIONS:

Education:

• High school and college/vocational/technical training Equivalent educational and work experience for a business environment

Experience and Basic Knowledge:

General business experience and the ability to work with people in all types of situations.

Proficient secretarial and communication skills including expertise in word processing.

An understanding and sensitivity of the confidential nature of material.

Ability to handle multiple tasks.

Experience in relating to upper management and Board of Directors.

Knowledge of meeting planning.

Emotional stability and dependability.

Positive, supportive attitude that promotes the Management Services mission.

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Behaviors

• Enthusiastic: Shows intense and eager enjoyment and interest
• Team Player: Works well as a member of a group
• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well

Motivations

• Job Security: Inspired to perform well by the knowledge that your job is safe
• Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization