Administrative Assistant Bookkeeper Part Time - ARIS Technology

ADMINISTRATIVE ASST BOOKKEEPER Part Time

Location: Hinckley, IL

Job Type: Part Time - 16 hours/week (days flexible)

ABOUT THE POSITION

Do you like working with a variety of roles, from customers to engineers to management? Are you able to balance competing priorities, moving from one task to another while ensuring your work is completed well and on time? Have you been successful in a small business which is growing and fast-paced company? We’re looking for someone who wants to grow with a revolutionary tech start-up and help create a great culture. The Administrative Assistant Bookkeeper will perform a range of administrative tasks to support daily operations in a casual, but driven environment. The Administrative Assistant Bookkeeper connects many different roles and helps everyone succeed together. The details are important and without the support of this role, the team could not celebrate as many wins.

We anticipate a schedule of 16 hours/week. Our office hours are 8:00am - 5:00pm CT, M - F, and the successful candidate will generally be able to select their in-office hours over two or more days per week. This position is based in our new, modern Hinckley, IL location.

RESPONSIBILITIES

• Update and maintain QuickBooks data and reports
• Manage account reconciliation to ensure the accuracy of transactions
• Prepare quotes, invoices, itemized statements and record amounts due for items purchased and/or services rendered
• Prepare purchase orders
• Create reports, letters, financial statements, and other documents as needed
• Manage letters, packages, phone calls and other forms of correspondence
• Coordinate meeting schedules, including sending calendar meeting invitations to attendees
• Attend selected meetings to record meeting, capture action items as needed, and follow up later with action items
• Greet visitors and callers, handling their inquiries and directing them to the appropriate person(s) according to their needs
• Maintain files, both electronic and paper, in a manner which meets document management standards
• Collaborate with customers, other organizations, and team members to resolve appropriate issues
• Maintain an inventory of supplies and order materials as needed
• Maintain scheduling and event calendars
• Assist with coordinating events and travel as needed
• Track fixed assets and help prepare depreciation schedules
• Assist colleagues whenever there is an opportunity to do so

QUALIFICATIONS & SKILLS

• Basic accounting knowledge and understanding of accounting best practices
• Daily bookkeeping and the experience from it (3 years of experience required; if bookkeeping was a small portion of the job, 5 years)
• Proven excellence as an Administrative Assistant, Office Assistant, or similar administrative role in an office environment
• Experience in a position responsible for maintaining confidential information
• Attention to detail, producing work with a high level of accuracy
• A track record of being organized, accomplishing goals, and producing great results
• Accurate data entry skills
• Delivery of, and a commitment to, exceptional customer service
• Demonstrated accountability in your daily work and special projects
• A flexible mindset, remaining resilient when change occurs
• Success in solving problems and offering a solution to prevent the problem from reoccurring
• Exceptional communication skills, including listening, oral and written
• Success working in a in a fast-paced environment and/or start-up environment
• A High School diploma or equivalent
• Proficiency in QuickBooks (3 years of experience generally required)
• Applied knowledge of both Google Workspace and Microsoft Office
• Proficiency in Google Sheets, Docs, and Slides
• Proficiency in Microsoft Excel, Word, and PowerPoint

PREFERRED QUALIFICATIONS

• Experience working in an Administrative role for more than one person concurrently
• DoD contract experience

ABOUT US

ARIS Technology is an advanced system integrator, which designs, builds, installs, trains, and supports intelligent turn-key robotic 3D scanning systems end-to-end. ARIS systems are powered by our proprietary software, making it easy for operators to perform complex 3D metrology with little training, using advanced technologies in digital twin, simulation, and AI / ML. We also provide various Human-Robot Interaction (HRI) via hand-guided collaborative robot (cobot) programming, haptic sensing, or VR / AR. Our intelligent and human-friendly metrology solution can help with 3D inspection, 3D metrology-based robotic manufacturing (e.g., welding, grinding, CSAM / WAAM), or AI training for failure prediction (e.g., predicting metal deformation from in-situ monitoring data).

Department: Administration

Travel: No

Lifting Required: 20 lbs.

Relocation: No

ARIS Technology is an Equal Employment Opportunity employer.

Applicants must be currently legally authorized to work in the United States on a full-time basis without sponsorship from ARIS Technology.

ARIS Technology participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

ARIS Technology is a drug-free workplace.

All offers of employment at ARIS Technology are contingent upon clear results of a thorough background check.

Hatred, bigotry, and antisemitism violate our company's core principles and impact all of us. 

Beware of any third party contacting you about this position and fraud. During the recruiting process, ARIS Technology will not ask for payment or personal information. We will not extend a job offer via social media or email. Please read email and web addresses carefully. If someone contacts you and it seems too good to be true, it probably is. If an incident occurs to you, your next steps could include contacting the U.S. Federal Trade Commission (FTC) at www.cybercrime.gov or 877-FTC-HELP (877-382-4353) and/or the social media provider's fraud department.