Administrative Assistant - Ultimate Staffing Services

Job Title: Administrative Assistant

Location: Bethesda, MD

Salary: $40,000 - $50,000

Position Overview:

We are seeking a proactive and organized Administrative Assistant to provide essential support in a dynamic environment. This full-time position will primarily report to the CEO, with additional assistance to the Managing Director of a women's business center. The ideal candidate will help with administrative duties, marketing tasks, event coordination, and more. This is a full-time role offering competitive benefits.

Key Responsibilities:

Reception and Front Desk Support:

• Greet visitors and direct them to the appropriate staff member.
• Provide information regarding the organization and its services.
• Answer incoming phone calls and manage general inquiries through email and office mail distribution.

Administrative and Marketing Assistance:

• Draft, type, and edit memoranda, correspondence, reports, and presentations.
• Take minutes at Board and Committee meetings and distribute them promptly.
• Assist with preparation for monthly Board and Committee meetings, as well as quarterly advisory meetings.
• Provide support for events and workshops, including logistics, materials, registration, and speaker coordination.
• Help schedule meetings and coordinate travel arrangements.
• Maintain and update social media platforms and websites.
• Handle outgoing mail and other communications.

Office Coordination:

• Manage office equipment, including maintenance, replacements, and training needs.
• Procure office supplies and services as necessary.
• Maintain accurate logs for receipts, inventory, and supplies.
• Assist with accounts payable and receivable tasks.
• Support the recruitment and management of interns for various office functions.

Grant and Database Support:

• Assist in preparing reports for funders and stakeholders.
• Maintain and update CRM database entries, ensuring accuracy and quality control.
• Support in conducting periodic surveys of clients and stakeholders.

Qualifications:

• Associate's degree or at least two years of relevant office experience; Bachelor's degree preferred.
• Strong organizational skills and the ability to manage multiple tasks simultaneously in a fast-paced environment.
• Excellent verbal and written communication skills in English.
• Proficient in Microsoft Office Suite.
• Familiarity with content management systems (CMS), Adobe products, WordPress, and social media platforms is a plus.
• Fluency in a second language is a bonus.

Compensation & Benefits:

• Salary range: $40,000 - $50,000, depending on experience and qualifications.
• Full-time benefits include paid holidays, paid time off, healthcare benefits, a 3% matching contribution to a Simple IRA, and parking a

  All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.