Administrative Assistant - Highlight Technologies

Highlight Technologies is seeking a highly qualified individual for an Administrative Assistant position to perform a variety of administrative tasks for the National Institutes of Health (NIH). Our Administrative Assistant role requires excellent organizational and communication skills with the ability to handle sensitive information confidentially. The ideal candidate has keen attention to detail while able to work independently with minimal supervision.

This position requires a strong team player with the ability to build relationships while demonstrating a high degree of professionalism, accountability, and diplomacy. The Administrative Assistant carries out complex administrative functions requiring situational analysis, decision making, and resolution of complex work problems.

Perform Integrated Review Group (IRG) administrative services functions that include:

• Support planning, coordinating, and establishing study section work priorities.
• Provide information to IRG staff and others about policy and procedural changes.
• Maintain Outlook calendar and MS Teams site for IRG Chief.
• Coordinate in-house and off-site meetings, teleconferences, and videoconferences.
• Plan and coordinate domestic travel arrangements for conferences and review meetings. 

Review Meeting Assistance:

• Check meeting demographics for accuracy and format consistency.
• Check grant applications for compliance as requested.
• Ensure summary statement formatting is compliant as requested.
• Monitor meeting conflicts.

• U.S. Citizenship.
• Public Trust eligibility.
• Bachelor’s degree.
• 1-5 years of experience in an administrative assistant and customer support position.
• Knowledge of Microsoft Office Suite and SharePoint.
• Technical skills: personal computer, computer peripheral equipment.

For over ten years, Highlight has provided Development and Modernization, Secure IT, and Mission Solution services to our federal government customers. Our team knows the technology; we understand how our customers and their stakeholders work; and we know how to implement industry best practices to deliver high-quality, end-to-end solutions that minimize risk and maximize results.

Since our inception, Highlight has had an employee-first mindset. Our mission is to provide employees with rewarding and impactful career opportunities. In 2021, Highlight’s founder, Rebecca Andino, implemented an Employee Stock Ownership Plan to embody and expand our culture of transparency, teamwork and rewarding the work of our employees. By becoming an ESOP, our employee-owners share in the success of the company through their ownership stake. To learn more about ESOPS, check out: www.esopinfo.org. 

We’re an Equal Opportunity Employer (EOE) that empowers our people to fearlessly drive change - regardless of their race, color, religion, sex, gender identity, sexual orientation, national origin, disability, veteran status, or other characteristics. Our team is dedicated to foster diversity within our teams to promote creativity, innovation, and teamwork to deliver the best solutions for our customers.

To receive compensation and benefits information for this role, contact us or email us at Recruiting@HighlightTech.com  Please include the Req ID (this is at the top of the posting under the position title) in the subject line of the email.

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