Administrative Assistant - Ultimate Staffing Services

Responsibilities:

• Provide administrative support to ensure efficient office operations.
• Assist in the coordination and scheduling of meetings, appointments, and travel arrangements.
• Manage incoming calls and correspondence, prioritizing and responding as necessary.
• Maintain office filing systems and ensure documentation is organized and accessible.
• Assist with the preparation of reports, presentations, and other materials.
• Greet and assist visitors, ensuring a professional and welcoming environment.
• Perform data entry and maintain accurate records and databases.
• Assist with basic bookkeeping tasks, such as expense tracking and invoice processing.
• Order office supplies and maintain inventory levels.
• Collaborate with colleagues to support team projects and initiatives.

Requirements:

• High school diploma or equivalent; additional education or certification in office administration is a plus.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time management skills with attention to detail.
• Excellent verbal and written communication skills.
• Ability to prioritize tasks and work efficiently in a fast-paced environment.
• Discretion and professionalism when handling sensitive information.
• Customer service-oriented attitude with a friendly demeanor.
• Flexibility to adapt to changing priorities and responsibilities.
• Previous administrative or office experience preferred but not required.
• Ability to work independently as well as part of a team
• Bilingual English/Spanish preferred

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.