Administrative Assistant - Linked Light Pulse

Position Title: Administrative Assistant
Department: Office
Location: Austin, TX
Employment Type: Full-Time

Job Summary:

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will provide essential support to ensure the smooth and efficient operation of the office. This role involves a variety of administrative and clerical tasks, and requires excellent communication skills, both written and verbal.

Key Responsibilities:

• Office Management: Maintain an organized office environment, manage office supplies inventory, and place orders as necessary.
• Communication: Answer and direct phone calls, take messages, and handle incoming and outgoing correspondence.
• Scheduling: Manage calendars, schedule appointments, and coordinate meetings and events, including arranging travel and accommodations as needed.
• Documentation: Prepare and edit documents, reports, and presentations. Handle confidential information with discretion.
• Customer Service: Greet and assist visitors, clients, and staff in a professional and courteous manner.
• Support: Assist in the preparation of regularly scheduled reports, perform research as required, and provide general support to team members.
• Special Projects: Undertake special projects and additional duties as assigned by management.

Qualifications:

• High school diploma or equivalent; Associate’s degree or higher preferred.
• Proficiency in MS Office (MS Excel, Word, and Outlook, in particular).
• Excellent time management skills and ability to prioritize work.
• Attention to detail and problem-solving skills.
• Strong organizational skills with the ability to multi-task.
• Excellent written and verbal communication skills.