Administrative Assistant - Pivotal

Pivotal Finance is an outsourced advisory, accounting, and tax firm focused on serving the unique needs of small and medium sized businesses and their owners. Based in Auburn, AL, and serving hundreds of clients across the United States, we provide advisory, accounting and tax solutions on a fractional basis. 

We are building Pivotal a different way, unencumbered by the way CPA firms have traditionally supported their clients. Our approach is based on a few simple ideas: Build a team of engaged, talented accounting, finance, and tax professionals who are passionate about the work they perform. Empower them to solve our clients biggest (or smallest) problems. Utilize technology to enhance the client experience and eliminate friction. Engage with the customer the way they want to be engaged.

It is this combination of talent, experience, and flexibility that allows us to be a pivotal member of the team for each of our clients.

The Administrative Assistant serves as the daily assistant to members of Pivotal partner team and supports the firm through front desk responsibilities. The first point of contact for our firm, this person extends professional hospitality to all visitors – clients and guests –  in addition to executing administrative tasks to the highest quality standards. Positivity, hospitality, integrity, confidentiality, and trustworthiness characterize the right person for this role. Attention to detail, initiative, coordinating a demanding schedule, and contributing to personal correspondence are key components of this position.

Job Responsibilities

• Greet office visitors and direct them to the appropriate place
• Answer phones in a polite and professional manner and direct the calls appropriately
• Perform a variety of administrative and clerical support tasks, such as sending emails, copying, scanning, filing, record keeping, and ordering office supplies
• Sort and distribute mail, ship packages 
• Schedule and organize in-person and virtual meetings and prepare meeting rooms
• Help colleagues with clerical and administrative tasks as needed
• Send and receive confidential documents through a secure link
• Plan events throughout the year, both at the office as well as offsite
• Work on special projects, as needed
• Assists with marketing and social media for the firm
• Work with the Auburn & Opelika Chambers to ensure Pivotal is ingrained in the community

• High School diploma required; Associate's Degree or equivalent experience is a plus
• Basic Accounting knowledge is a plus
• Prior receptionists experience a plus
• Prior marketing experience a plus
• Dependable with a professional demeanor
• Strong attention to detail and focus on accuracy
• Excellent customer service skills
• Ability to multitask
• Excellent phone, written, and verbal communication skills
• Able to work independently and as part of a team
• Excellent proofreading, grammar, and punctuation skills
• Proficiency in Microsoft Office applications
• Comfortable with technology and learning new software applications, such as workflow software and CRMs
• Experienced with various office machines: multi-line phone, copier, scanner, fax, postage meter/scale
• Experience with marketing/social media management is a plus

We offer competitive compensation packages, health benefits, and a collaborative work environment. If you're a self-starter with an interest in finance and accounting, we invite you to submit your resume by clicking on the “I’m interested” button.

Pivotal Finance provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, citizenship status, age, disability, or any other category protected under applicable law. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

This job posting is being managed by Forrest Johnson Recruiting on behalf of Pivotal Finance.