Administrative Assistant - ASAP - Addison Group

Seasonal Administrative Assistant - ASAP

Location: Logan Township, NJ

Pay: $20/hour, Overtime Eligible (Potential to earn $1,100+ per week)

Shift: Monday through Friday, 4:00pm - 2:00am (Second Shift)

Dates: ASAP through end of January 2025.

Position Overview:

We are currently hiring a Seasonal Administrative Assistant to join our team in Logan Township, NJ. This is a fantastic opportunity for someone who enjoys helping others, thrives in a fast-paced environment, and possesses strong problem-solving skills. If you're looking for a role where you can contribute meaningfully and grow within a dynamic company, we encourage you to apply!

What You Will Do:

• Fleet Administration: Manage and maintain all fleet-related documentation, including keeping accurate and up-to-date maintenance records, processing fleet invoices, and ensuring all records are compliant with regulatory requirements.
• Vendor and Facility Coordination: Serve as a point of contact for fleet-related issues, including communicating with vendors, internal teams, and external partners to ensure timely and efficient resolution of maintenance and service issues.
• Invoicing & Compliance: Process fleet-related invoices daily, ensuring that all invoices are accurate, properly coded, and submitted for payment. Work closely with Accounts Payable to resolve any discrepancies.
• Communication and Reporting: Regularly communicate with facility personnel to follow up on maintenance tasks and ensure proper scheduling and execution. Prepare and maintain reports related to fleet operations and provide updates as needed.
• Customer Service: Provide excellent customer service to internal teams, vendors, and external partners. Be responsive to inquiries and work towards resolving issues in a timely and efficient manner.
• Data Entry & File Maintenance: Enter data into systems accurately and maintain organized files for all fleet-related information. Utilize software programs such as Word, Excel, and Outlook for daily tasks and reporting.
• Problem Solving: Proactively identify potential issues and suggest solutions to improve fleet operations. Assist in troubleshooting and resolving issues as they arise, ensuring minimal disruption to operations.

If you're looking for a rewarding opportunity to grow with a dynamic company, apply today!

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.