Administrative Assistant (ARD)- District Attorney - Cumberland County

Job Description

Assists the ARD Coordinator in all aspects of running the ARD program. The largest function of this position Includes the successful screening of a very large number of cases to determine eligibility to enter the ARD program.  

Position Information:

Starting Salary: $17.98 an hour / $35,061.00 annually

Classification: Administrative Assistant

Position Code: DA3006

5-Factor Grade: 103

Work Hours: This position will work and be paid for 75 hours in a 2 week pay period

Current Cumberland County Employees will follow the County Promotion/Demotion policy. 

Responsibilities:

1. Prepare for Central Court process. Includes pulling pertinent information from multiple databases, including state and police databases, reviewing the case for any previous criminal charges, and determining whether case Is suitable for the ARD program. 
2. Contact different police departments on a regular basis to request police reports and other evidence associated with cases.
3. Maintain an accurate and easily accessed database of videos and packets sent from the Central Booking Processing Center for all suspected DUIs defendants brought to the Cumberland County prison. Ensure this information is properly distributed per office ‘discovery processes”. 
4. Prepare files for assistant district attorney's review of the applicant’s eligibility.
5. Prepare appropriate court documents and send out the appropriate court notices and document. Expected to maintain accurate contact information for all persons who participate in the ARD program.
6. Correspond with private attorneys and public defenders about their client’s status in the ARD program.
7. Prepare court orders before court and appear at court with ARD Coordinator.  In the case of ARD Coordinator's absence, must be prepared to run the DUI and NON-DUI ARD Court hearings.
8. Accurately enter all information received by different offices into database after court proceedings. This includes determining criminal charges based on amount of alcohol or drugs found in defendant's system and the nature of the charges. Constantly update different case tracking methods in office with most current information.
9. Answer main ARD phone line and in-person walk-ins and provide answer to ARD participants, attorneys and police personnel about all aspects of court process as it pertains to the ARD program. Transfer calls when necessary to the appropriate person. Return messages left after hours by participants in a timely manner.  
10.  General office duties.
11. Performs other duties as required.

Qualifications:
EDUCATION/TRAINING:

High school graduate.

Experience with Windows, Microsoft software, and Microsoft Excel

Good typing skills. 

WORK EXPERIENCE:

2 years’ experience working in an office.

Company Description

Mission Statement: The most livable community with the most efficient and effective public services in Pennsylvania.  

We are always looking for talented, self-motivated individuals to join our team. If you think you are ready to be a part of an exciting team, then we encourage you to continue with this job application!

 Cumberland County Diversity, Equity, and Inclusion Statement

Cumberland County acknowledges and celebrates the unique characteristics of our residents, employees, and visitors.  We identify diversity as a strength and consider it a growing, valuable asset of our community.  We thoughtfully offer services and opportunities by understanding the different needs of our residents and actively engaging the underrepresented. Everyone who lives, works, and visits Cumberland County will benefit from our commitment to a welcoming environment. 

TECHNOLOGY SUPPORT/ISSUES WITH APPLYING: 

If you are having technology issues with the application or with uploading your resume and/or cover letter please reach out to KeldairHR Customer Support at support@keldairhr.com or Cumberland County Human Resources at humanresources@cumberlandcountypa.gov. 

EMAIL CONFIRMATION: 

If you do not receive a confirmation email within minutes of your job application submission, please check your email junk and or spam folders.   

Benefits

Medical Benefits:

• Capital Blue Cross Medical Insurance 
  • Health Savings Account
  • Wellness program with wellness incentives
• Capital Blue Cross Vision Insurance 
• United Concordia Dental Insurance

Retirement Benefits:

• County Retirement Pension 
  • 5% minimum pre-tax contribution required, with the option of increasing your contribution over 5% up to 15% post-tax
  • Fully vested after 5 years of credited service
  • Normal Retirement Options:
    • Age 55 with 20 years of credited service
    • Age 60 with any amount of credited service
• Voluntary 457b Deferred Compensation Plan
• Military Time Buy Back Options

Paid Time Off:

• Vacation
  • 10 days per year, accrued per pay period (Non-Exempt) 
  • 15 days per year, accrued per pay period (Exempt)
  • Increase for both Non-Exempt and Exempt of 5 days per year after 2 years of service
• Personal
  • 3 Personal days per year, pro-rated based on starting date
• Sick
  • 5 Sick days per year, pro-rated based on starting date
• 12 Paid County Holidays
  • No waiting period to receive paid holidays

Additional Benefits:

• Educational Assistance
  • 80% of cost of tuition and books up to the annual IRS limit per calendar year (after 6 months of Full-Time Employment)
• Public Service Loan Forgiveness (PSLF) – certain eligibility requirements must be met
• Employee Assistance Program
  • Resources for: Childcare, Eldercare, Legal, Financial, and Coaching
• Flexible Spending Account
• Dependent Care Account
• Short Term Disability
• Long Term Disability
• Life Insurance