Administrative Assistant at Rose International

Date Posted: 01/23/2025

Hiring Organization: Rose International

Position Number: 477046

Job Title: Administrative Assistant

Job Location: Albany, NY, USA, 12257

Work Model: Onsite

Shift: 9:00 AM - 5:00 PM (37.5 hours/week)

Employment Type: Temporary

Estimated Duration (In months): 26

Min Hourly Rate ($): 20.00

Max Hourly Rate ($): 30.00

Must Have Skills/Attributes: Administrative Assistant, Executive Assistant, Filing, Phone Support, Reporting, Research, Travel Arrangements

Job Description

**Our pay rate is competitive based off the Client’s desire for best overall value. Pay rate is determine based on skills required, years of experience and specific Client requirements.**

Required Education:

• High School Diploma or Equivalent

Required Skills, Experience, and Knowledge:

• 2 years’ experience working directly for a person in an executive position as an administrative assistant

• Work individually and as part of a team

• Track and manage reporting projects without daily oversight

• Excellent verbal communication, writing, and interpersonal skills

• Strong project management skills, including experience managing multiple time-sensitive, complex projects simultaneously

• Detail-oriented with the ability to organize and prioritize tasks effectively in a fast-paced environment

• Proficiency with Microsoft 365, including working experience with Excel, WebEx, MS Teams and Zoom

• Manage various tasks as assigned

• Experience managing travel and other business expense reimbursement for senior staff including working in the Statewide Financial System (SFS)

Administrative Assistant Job Responsibilities:

• Must provide high-level administrative support by conducting research, preparing statistical reports

• Perform clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, schedule meetings and organization/reconciliation of travel for Executives

• Knowledge of office administration and management; proper grammar, punctuation, and spelling business communications and ability to take notes is necessary

• Maintain office supply inventory

• Manage confidentiality and proper filing of sensitive matters

• Answer and manage phone calls, screen and direct calls to the appropriate staff

• Perform special assignments, studies and routine administrative functions as specifically directed

• Screen incoming correspondence, refer to appropriate staff, and follow up to assure timely response

• Perform related duties as required

*Offers are contingent upon successful completion of background check requirements*

No parking provided at this location.

**Only those lawfully authorized to work in the designated country associated with the position will be considered. **

**Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements. **

Benefits:

For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.

California Pay Equity:

For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.