Administrative Assistant - Penda Aiken, Inc

Title: Executive Administrative Assistant
Position Type: Long-term, temporary (2 years)
Location: Albany, NY
Hours: M-F pam - 5pm
Salary: Up to $26 per hour
Note: Must be legally allowed to work in the US without sponsorship for any employer.

Our Albany client, a government agency focused on finance, is seeking to hire an Administrative Assistant.

Responsibilities:

• Must provide high-level administrative support by conducting research, preparing statistical reports;
• Perform clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, schedule meetings and organization/reconciliation of travel for Executives.
• Knowledge of office administration and management; proper grammar, punctuation, and spelling; business communications and ability to take notes is necessary; Maintain office supply inventory;
• Manage confidentiality and proper filing of sensitive matters;
• Answer and manage phone calls; screen and direct calls to the appropriate staff; Perform special assignments, studies and routine administrative functions as specifically directed;
• Screen incoming correspondence, refer to appropriate staff, and follow up to assure timely response; and Perform related duties as required.

Requirements

• Three-years’ experience working directly for a person in an executive position as an administrative assistant.
• Proficiency with Microsoft 365, including working experience with Excel, WebEx, MS Teams and Zoom.
• Track and manage reporting projects without daily oversight.
• Excellent verbal communication, writing, and interpersonal skills.
• Strong project management skills, including experience managing multiple time-sensitive, complex projects simultaneously.
• Detail-oriented with the ability to organize and prioritize tasks effectively in a fast-paced environment. 
• Manage various tasks as assigned.
• Experience managing travel and other business expense reimbursement for senior staff.

Submit your resume today!