Administrative Assistant - Falck Northern California

Falck is a is a global emergency medical services provider originating from Denmark that services 3 states in the US including: California, Oregon, and Colorado.  Falck has been operating in the US since 2010 and is one of the largest private providers of emergency medical services in the country today. Our BLS and ALS services impact not only the lives of our patients, but their families and communities.

Position Summary:

The primary job responsibility of the Administrative Assistant is to perform clerical work with administrative and business detail.

This position is based in Falck’s Hayward-California office.

Click on the below link for a short video about what it means to join Falck!

https://vimeo.com/705480748

Compensation: $66,560-$70,000 per year

What We Offer:

·       Full-Time Benefits (Medical, Dental, Vision, Life)

·       401(k) with company match

·       Training and Career Development

·       Paid Time-Off

Responsibilities:

The Administrative Assistant may be assigned one or more duties. These duties may include, but are not limited to, the following:

·       Complete filing, data entry, clerical tasks as assigned

·       Responsible for adhering to all company policies and procedures

·   Reads and routes incoming mail

·       Support Accounts Payable processes

·       Answer phones and direct to appropriate parties; take messages and communicate to recipients

·       Compile, compose and type memos, routine correspondence, statistical reports and other documents

·       Schedule appointments and inter-office meetings for managers

·     Greet visitors to Falck Alameda

·       Make copies of correspondence and /or other printed material

·       Monitor and order office supplies for administrative staff

·       Prepare outgoing mail

·       Assist in coordinating and facilitating company functions

·      Collect and prepare all materials for communication to all employees

·       Attend and participate in meetings and/or training as scheduled or as directed

·       Perform other job-related duties as assigned by Manager

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The individual in this position must possess the following qualifications:

·       High school diploma or general education degree (GED)

·   Minimum of two years’ experience in office setting preferred

·       Strong interpersonal and communication skills with an ability to work effectively with a diverse range of individuals, teams, managers, supervisors, and external customers Excellent ability to communicate and work cohesively across Department lines

·       Computer competency including proficiency with Microsoft Suite and understanding of database programs

·       Typing wpm 40 (minimum)

·    Ability to consistently deliver outstanding customer service to all internal and external customers

·       Highly dependable and ability to meet internal deadlines consistently

·      Strong organization skills and attentiveness to detail

·       Flexible and adaptable, willing and able to adjust to rapidly changing priorities

·       Ability to work independently as well as in groups

·       Ability to maintain a professional manner and appearance at all times

Falck is an equal opportunity employer and values diversity. All employment is decided on the basis of qualifications, merit and business need.