Administrative Assistant - Addison Group

Job Title: Temporary Administrative Assistant

Location (city, state): Alameda, CA

Industry: Administrative Support

Pay: $35/hr+, depending on experience

About our client:

Our client is a leading organization seeking temporary administrative support to ensure smooth operations and effective collaboration across teams. This is an excellent opportunity to work in a dynamic and professional environment.

Job Description:

The Temporary Administrative Assistant will play a vital role in supporting business operations through a variety of administrative and organizational tasks. This position requires strong multitasking skills, attention to detail, and the ability to maintain confidentiality.

Key Responsibilities:

• Manage calendars, schedule meetings, and coordinate visits for team members.
• Prepare and edit reports, presentations, and other documents.
• Coordinate travel arrangements and create detailed itineraries.
• Process expense reports and reimbursement requests.
• Track contracts, purchase orders, and invoices.
• Order office supplies and oversee incoming/outgoing mail and packages.
• Handle internal and external communications, ensuring smooth operations.
• Collaborate with IT and facilities teams to maintain resources and address service needs.
• Assist with event planning and cross-departmental initiatives.
• Provide backup support to other administrative staff as needed.

Qualifications:

• Preferred Experience:
• 5+ years of related experience
• Prior experience in administrative roles within the pharmaceutical or biotech industries.
• Proficiency in calendar management, travel coordination, and expense reporting.
• Skills:
• Advanced knowledge of Microsoft Outlook, Word, Excel, and PowerPoint.
• Exceptional organizational skills and ability to manage complex, time-sensitive tasks.
• Excellent verbal and written communication skills.
• Adaptability, initiative, and problem-solving abilities.

Additional Details:

• Start Date: 1/15/2025
• End Date: 7/15/2025
• On-site role

Perks:

• Opportunity to work with a dynamic team in a professional setting.
• Gain valuable experience in a well-established organization.
• Supportive and collaborative work environment.

If you're a proactive and detail-oriented individual with a passion for administrative work, we encourage you to apply!