Administrative Assistant (AA IV) - Open Systems Technologies Corporation

Open Systems Technologies is looking for an Administrative Assistant to work in support of the Intelligence community.

Responsibilities:

The AA must exhibit an executive presence that supports these initiatives. There are approximately 350 people in the Mission Center and the candidate will interact with individuals at all levels. The AA is a central part of the front office staff. The Administrative Assistant (AA) will support the Sponsor Mission Center through supporting front office seniors and numerous Department Chiefs.

• The AA's primary responsibility will be to successfully manage the high volume of taskings that come to Mission Center and the Departments every day.
• The AA must be able to take initiative for tasks, be effective when working individually and also contribute in our team environment. The AA must establish and maintain positive and productive relationships with the Mission Center Front office team.
• The AA will be expected to have strong interpersonal skills, to be able to communicate clearly verbally and in writing, and to be well-organized. As a part of our administrative and support team, the Mission Center will look to the AA to contribute to office activities and help teammates in a variety of ad-hoc ways.
• The AA should arrive between 0700-0900 and depart between 1600-1730 with the core hours of the position being 7:30am -3:30pm. This position requires a standard schedule consisting of 8 hour workdays 5 days a week. There will be opportunity for some overtime, if desired.
• The position sits in McLean, VA and there is no travel required to other locations.
• No lifting, or moving of heavy items is required with this position.
• The AA will be asked to use Word to assist departments with edits in track changes, formatting documents properly, and creating responses to taskings.
• The AA will mainly be reading official Internal Communications and knowledge of the Sponsor Internal communication system is a plus. Knowledge of, and the ability to update the mission center website and knowledge and understanding of SharePoint is desired and knowledge of the Sponsor's communication systems is a plus.
• The AA will have to use the following databases when requests arise: Sponsor's access request, Sponsor memo, Sponsor voucher, supply, travel, logistics, and procurement systems, Calendar Management and sponsor unique applications.
• The AA will be assisting the office with taskings using the corporate action tracking database used by all the centers across the Sponsor.
• The candidate will primarily use Outlook, OneNote, and the TaskIT database to receive, process, distribute, compile, and answer a high volume of taskings across the Mission Center and Departments.

Required Qualifications:

• CLEARANCE: TS/SCI w FSP

• HS Diploma and 7 years of relevant experience or equivalent combination of education and experience
• The AA should have a can-do attitude and positive demeanor.
• This Administrative Assistant position requires strong proficiency in the Microsoft Office Suite of products to include Outlook mail, calendar, and WORD as these programs are used daily.
• The AA will also need a basic level of proficiency in the use of PowerPoint and EXCEL.
• The Administrative Assistant (AA) will be asked to use Outlook in daily communications in response to, and the delegation of different taskings

BENEFITS

OST is an Equal Opportunity Employer and has been operating since 1996 providing support on various contracts with Government agencies. We offer a comprehensive benefits package that includes 3 weeks paid time off, 11 Federal Holidays, medical/dental coverage, STD, LTD, Life Insurance, AD&D, 401k with up to 4% match, and end-of-year profit sharing.