Administrative Assistant (AA III) - Open Systems Technologies Corporation

Open Systems Technologies Corporation is a leader in the government contracting marketplace, providing Enterprise Security and Cloud Computing solutions to support large organizations. Our capabilities include supplying federal government entities and private businesses with software development, scientific and engineering technical assistance, systems integration, and enterprise security. Since its founding in 1996, OST has been committed to delivering high-quality, best-in-class results that bring added value to our clients while investing in our employees’ futures by providing exciting projects to work on, and robust benefits to include technical training and certifications, relocation assistance and a 401K match with immediate vesting.

Open Systems Technologies is looking for Administrative Assistants to work in support of the Intelligence community.

• AA will be the only contractor working in a high-tempo environment alongside staff officers on the Front Office team. This includes the Chief of Staff and Executive Officer.
• AA will be the face of the Front Office and must compose themselves in a professional manner at all times and will serve as the main tactical point of contact for the day-to-day management of CTS. This will require a positive, energetic, proactive and engaging personality, and the ability to operate in a high-paced office environment while ensuring all tasks are completed correctly and on-time.
• Must be willing to ask questions, seek guidance from more senior staff, and seek resolution to all tasks in a timely and complete manner.
• Candidate will be expected to proactively manage the calendars of the Chief and Deputy Chief, anticipating schedule conflicts and identifying solutions.
• Manage the tactical onboarding of new staff and trainees, including submitting access requests and setting up meetings with other staff.
• The AA will also assist with developing and updating briefing materials and helping with planning and execution of leadership offsite and All-Hands meetings.
• The AA will maintain schedule of appointments, coordinate meetings, order office supplies, and follow-up on requirements, bringing them to completion.
• No specialized training will be required.
• AA will be provided on the job training upon arrival to the office.
• As the Front office Admin, the AA will have complete edit access for Chief and Deputy Chief on their outlook calendars.
• They will be responsible for updating the office contact card on a regular basis and will help assist new staff by submitting their access requests before coming onboard.
• The AA will grant access to the offices with the guidance of the Contracting officer.
• Responsible for the management of Chief and Deputy Chief calendars and manage their schedules and appointments, coordinate meetings with internal and external stakeholders, and assist with planning, scheduling, organizing, and executive meetings, All-Hands, and Offsites.
• Also responsible for scheduling and updating ongoing meetings for office Leadership Team ( 6 people).
• Anticipate about 25% of the work in this job will include calendaring.
• The AA will help Chief of Staff with Planning, scheduling, organizing, and executing quarterly All-Hands, as well as bimonthly Leadership offsites and possible conferences.

Required Qualifications:

• Clearance: TS/SCI w FS Poly
• Core hours are from 8 am to 4 pm
• AA must have good written and verbal communication skills as well as strong customer service skills.
• AA should be highly detail oriented and be able to work with very minimal oversight.
• AA would be expected to work 1860 hours/yr.
• AA should have intermediate knowledge of the following programs: Microsoft Outlook, Word, Excel, PowerPoint, as well as other government databases.
• AA should be comfortable working in Microsoft Outlook, as a large portion of this position is responsible for managing calendars for Chief and Deputy Chief.
• Previous government experience is not required.
• Previous experience living or traveling overseas is not required but would be preferred.

BENEFITS

OST is an Equal Opportunity Employer and has been operating since 1996 providing support on various contracts with Government agencies. We offer a comprehensive benefits package that includes 3 weeks paid time off, 11 Federal Holidays, medical/dental coverage, STD, LTD, Life Insurance, AD&D, 401k with up to 4% match, and end-of-year profit sharing.