Administrative Assistant 5_Non-Cleared - Robert Half

Description We are offering a contract for an Administrative Assistant role in Everett, Washington. The position is within the Human Resources sector and involves providing operational and administrative support for various talent acquisition programs across our organization. Responsibilities: - Oversee the interview scheduling process, ensuring a seamless experience for candidates, managers, and recruiters. - Utilize the Workday tool for managing candidate and requisition data, including recruiter assignments, new reports, and internal candidate data. - Coordinate the confirmation process for new team members, facilitating their integration into our systems and team. This includes regular communication with managers through diverse channels. - Administer the employee referral program, tracking referrals, verifying eligibility, and facilitating payment. Ensure accuracy throughout the referral process. - Assist in the execution of internal audits aimed at improving process efficiency and the overall experience. - Engage with partners across the organization at various leadership levels, using phone, email, and instant messaging for effective communication. - Manage centralized email accounts, applying proactive problem-solving skills and addressing employee concerns. - Handle reimbursement requests from candidates who have traveled for interviews, ensuring requests are accurate and adhere to our policy. Requirements - Strong communication skills, both written and verbal, are required for efficient interaction with partners and teams - Understanding of company policies and ability to ensure their implementation - Proficient in Human Resources (HR) administration tasks, including hiring processes, internal audits and talent acquisition - Demonstrated leadership skills with the ability to guide and motivate a team - Willingness to travel as per the job requirements - Proficient in using Microsoft Office Suites for administrative purposes - Ability to handle employee referrals and manage the referral process - In-depth knowledge of Workday and Join Me software for HR and administrative tasks - Ability to manage reimbursement requests effectively - High attention to detail to ensure accuracy in all administrative tasks. Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .