Administrative Assistant 3 - IMKO

Shift: Mon-Fri 7:30AM-4PM (40 hour workweek)
NOTE: TEMP-PERM FOR THE RIGHT CANDIDATE!

Responsibilities:

***MUST BE COMFORTABLE WORKING/WALKING ON PRODUCTION FROM TIME TO TIME. WILL BE WALKING THROUGH VARIOUS AREAS IN THE FACILITY. ***

• Data entry: Collect and enter data into tracking systems for incident investigations, hazard reports, audits, etc.
• Metrics tracking and communication: Use database and spreadsheet software to export, modify, update, and create reports for HSSE performance tracking.
• Training completion tracking: Maintain and communicate periodic training requirements per the HSSE training matrix. Track completion of training in database or spreadsheet format. Includes tracking of employment status and updating appropriate tracking systems.
• Authorized employee training: Track completion of and issue certificates or licenses for authorized training such as powered industrial trucks, confined space entry, hazardous materials handling etc.
• Safe work permits: Collect, review, and maintain safe work permits such as for confined space or hot work.
• Document updating: With information provided by the HSSE team or supervisors/managers, update training or procedures and add to the document control system. May include posting physical copies in the plant. May include updating of activity-based risk assessments. May include one or two page safety alert documents. Will include use of Sharepoint.
• Maintain stock of HSSE equipment inspection booklets.
• Events: Assist with planning and execution of HSSE related events such as a blood drive, Flu-shot clinic, or annual hearing testing.
• Contractor management: Assist with tracking and maintaining records for contractor (construction worker, not temporary employees) qualifications.
• Security: Maintain security badge access system and issue security badges.
• Powered industrial truck impact monitoring: Maintain and use powered industrial truck impact monitoring system to generate and communicate impact reports.
• Chemical labelling: Create and distribute proper chemical labels.

Requirement:
HS/GED Diploma or equivalent
Associates Degree Preferred; but not required.
1+ experience with office administrative support.
- Proficiency with MS Excel. Candidate will be doing Data Tracking with Excel Documents.
-General Admin experience.