Administrative Assistant 3 - AG Consulting Partners

As a Administrative Assistant 3 (Consultant) for AG Consulting Partners, a typical day might include the following:

• Proactively manage GM's calendar with possibly of another GM, making decisions to prioritize requests based on shifting business priorities, allocating appropriate amount of time, and ensuring that all meeting details are accurate.
• Manage/coordinate domestic and international travel plans and agendas end-to-end, including management of all logistics and itineraries.
• Work with GM/s to set up meetings, morale events, rhythm of the business (ROB) activities and assist with projects as needed.
• ROB calendar management.
• Prepare and process expense reports Business Support.
• Ensure compliance of administrative operational policies and procedures.
• Process expense report approvals for team members.
• Manage headcount, recruiting and onboarding activities.
• Maintain and manage HeadTrax transactions for vendors, CSGs and FTEs.
• Create and maintain org charts, distribution lists, office maps.
• Assist in budget management (T&E, Training, Morale dollars), ensuring appropriate spend Team Support.
• Provide support to GM's team, as needed.
• General team support for All Hands, offsites and morale events (logistics such as room reservation and catering) for GM's team.
• New employee setup.
• Procurement of goods and services, including computer equipment, office supplies, reference materials and facilities requests.

This job is for you if:

• You like helping people and don't need to take credit for success. You're patient and calm under pressure. You're motivated and thrive in ambiguity. You know how to influence others without authority.
• You are great at holding people accountable and influencing decision-making.
• You're humble. You view every experience as an opportunity to learn something new.
• You enjoy solving problems. You love taking on difficult challenges and finding creative solutions. You don't get easily discouraged. If you don't know the answer, you'll dig until you find it.
• You pay attention to the details. As far as you're concerned, anything worth doing is worth doing right every time. You stay focused, and nothing falls through the cracks on your watch.
• You think on your feet. You like learning new things, and you can learn quickly. When things change, you know how to roll with the punches.
• You communicate clearly. You can explain almost anything to anyone, and you're comfortable communicating in writing and meetings.

You have:

• Excellent interpersonal, organizational, planning and time management skills. An ability to work independently, deal with ambiguity, and solve routine problems proactively and effectively. The aptitude for adapting to changing circumstances.
• Exercised sound judgment, tact, diplomacy, integrity and professionalism in all interactions. Possess a high level of self-awareness and intrinsic appreciation for the value that admins provide.
• An aptitude to work independently without significant oversight or instruction to achieve results with a high degree of accuracy and attention to detail.
• Worked successfully in a team environment, building effective working relationships inside and outside of the group, accommodating work styles and perspectives of diverse individuals.
• Proven track record of excellent judgment, problem resolution, teamwork, negotiation, budgeting and analytical skills, decision-making skills, and the ability to work under pressure required.
• Strong communication skills, both verbal and written.

You might also have:

• Proficiency with Microsoft productivity software, including Word, Outlook, PowerPoint, Visio, Excel, OneNote and SharePoint.
• The ability to maintain confidentiality.
• A strong sense of urgency.

PI239914603