Administrative Assistant 2 - TekWissen LLC

Research Triangle Park, NC

About the Job

Overview:

TekWissen Group is a workforce management provider throughout the USA and many other countries in the world.The below job opportunity is to one of Our clients who is a leading global provider of agricultural science and technology, in particular seeds and crop protection products, with its management headquarters in Basel, Switzerland, and further locations in Chicago, Tel Aviv, and Shanghai.

Job Title: Administrative Assistant 2

Location: Research Triangle Park, NC 27709

Duration: 6 Months

Job Type: Contract

Work Type: Onsite

Job Description:

Duites:

Calendar management, efficiently scheduling meetings with multiple high-level participants across different time zones

International and domestic travel coordination, including associated formalities such as obtaining visas, invitation letters, creating itineraries, etc.

Organizing and processing receipts and submitting monthly expense reports for functional leaders

Coordinating on-site conference room rentals and catering requests for large meetings and workshops

Working with the Administrative Assistant team to support site activities and initiatives

Creating and managing large-scale purchase orders via Ariba and SAP, staying on top of follow-up, documentation, and invoice processing

Assisting with planning corporate events, including dinners, celebrations, site events, offsite workshops, etc.

This will include researching and coordinating with vendors/restaurants, presenting options to the team, and taking event budgets into consideration.

Fulfilling ad-hoc requests for colleagues and leaders on site when needed

Skills:

Prior experience as an Administrative Assistant, Executive Assistant, Personal Assistant, Secretary, Bookkeeper, or similar role

A willingness to anticipate needs and proactively jump in to lend a helping hand

Ability and willingness to learn new skills and programs that are unfamiliar to you

Proficiency in MS Office Suite, especially Outlook

Excellent written, oral and interpersonal skills and the ability to communicate professionally, proactively and concisely

Prior experience using Concur for travel management and expense reporting

Ability to create large-scale purchase orders on Ariba with keen detail and timeliness, then effectively manage complex follow-up and invoice processing using SAP. Prior experience with Ariba and SAP would be a huge plus.

Ability to research, organize, and present information clearly and concisely

Using the utmost discretion and confidentiality when handling sensitive information

Education:

High school degree is required. College degree is a plus, but not required.

Required Skills:

CALENDAR MANAGEMENT

MICROSOFT OFFICE

TRAVEL ARRANGEMENTS

EXPENSE REPORT PROCESSING

PURCHASE ORDERS

Additional Skills:

ARIBA

DOCUMENTATION

SCHEDULING

TekWissen Group is an equal opportunity employer supporting workforce diversity.

Source : TekWissen LLC