Administrative Assistant - Guardian Proservices

We are looking for a highly motivated and qualified Administrative Specialist to support our leaders. Under the guidance, the administrative Specialist provides high -level administrative support to a department or group of professionals, applies knowledge and skills to resolve complex administrative problems independently or with others.  

The administrative specialist provides a wide range of administrative and secretarial support to senior staff within the department and performs a variety of clerical tasks to ensure an office operates smoothly. They provide support to department or individual managers enabling them to focus on their primary responsibilities.  

Job description: Duties and Responsibilities: 

Office Coordination: Oversee and streamline administrative procedures and policies and manage office operations. This can include everything from managing filing systems to ordering office supplies. Independently prepare more complex documentation, reports, charts, and spread sheets at designated intervals and as requested. 

Assisting in developing budgets, monitoring expenditures, reconciling financial statements, investigating discrepancies, and processing corrective actions.  

Assist in recruitment process including job postings, resume screening, interview scheduling and monitoring recruitment progress to meet hiring goals.  

Assist in employee performance management by collecting and organizing performance data, conducting evaluations, and providing feedback to enhance employee performance  

 Assist in onboarding new hires and ensuring all necessary paperwork is completed and processed promptly. 

Perform general clerical tasks such as data entry, scanning, uploading, filing, and photocopying. 

Coordinates projects, maintains and track progress with team and meet deadlines. 

Assist with company events.  

Process HR-related employee changes. 

Maintain employee personnel files. 

Handle sensitive information in a confidential manner.  

Demonstrates dependable, professional work habits. 

Requirements and Skills:  

Associate’s degree required; Bachelor’s degree in related field preferred. 

Three to five years of experience in an administrative role. 

Exceptional organizational and multitasking skills with strong attention to detail. 

Excellent communication and time management skills. 

Proficient in MS office (MS excel and MS outlook in particular)  

Ability to prioritize daily workload and meet deadlines. 

Familiarity with office management procedures and basic accounting principles.  

In-depth knowledge of department policies, procedures, and goals and administrative support in completing complex tasks. 

Demonstrated success applying the highest level of secretarial skills. 

Work Environment: 
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. 

Physical Demands: 
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities and functions of the job and are not meant to be all inclusive. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential responsibilities and functions of the job. Unless reasonable accommodations can be made while performing this job, the staff member shall: 

• Use strength to lift items needed to perform the functions of the job. (Must be able to lift 15lbs) 

• Sit, stand, and walk for required periods of time. 

• Speak and hear. 

• Use close vision, color vision, peripheral vision, and depth perception along with the ability to focus vision. 

• Reach with hands and arms and use hands and fingers to handle objects and operate tools, computers, and/or controls. 

• Filing may be required - This would require the ability to lift files, open filing cabinets. 

• Position Type/Expected Hours of Work: (SUBJECT TO CHANGE) 

This is a full-time position and the hours of work, and days are Monday through Friday 9:00 am to 5:00 pm. 

Who We Are: 

Guardian is one of the fastest growing providers of airport facility services and solutions. Guardian provides essential services for airports and airlines and forward-looking performance solutions that improve the spaces and places that matter the most. We are a driving force for a cleaner, healthier, and more sustainable world. 

Guardian Professional Services is not a typical service company. We are an aggressive, tight-knit, caring group of action-oriented individuals. We are growing due to our excellent reputation and ambitious standards. By blending a wealth of experience and a commitment to always look at the industry from new perspectives we pledge to provide superior customer service and top-quality experience while maintaining the highest levels of safety in everything we do. Our employees continually strive for professional excellence with a strong work ethic and integrity. 

Our Commitment to excellence ensures superior customer service, what is important to you is important to us, integrity, trust, quality, safety service, value. 

Apply if you would like to contribute to building an organization that is growing great, and lasting. 
Start building your career today at Guardian Professional Services! 

SEE YOU AT WORK! 

Job Type: Full-time 

Pay: From $25.00 per hour 

Expected hours: 40 per week 

Benefits: 

• Health insurance, 401K 

Schedule: 

• 8-hour shift 

• Monday to Friday 

Ability to Relocate: 

• Woodbury, NY 11797: Relocate before starting work (Required) 

Work Location: In person 

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