Administrative Assistant 1/Welcome Desk, Career Development Office - Massachusetts Institute of Technology

Posting Description

ADMINISTRATIVE ASSISTANT 1/WELCOME DESK ASSISTANT, CAREER DEVELOPMENT OFFICE, MIT Sloan Career Development Office (CDO) , to be responsible for opening and closing the office daily, greeting visitors to the Career Development Office and providing reception support for a team of 30 on-site and remote staff members; using Outlook calendars and Robin rooms scheduling software to direct visitors to their appointment locations or inform them how to contact the relevant staff members; assisting with hybrid drop-in advising by connecting with the advisor on duty or showing them how to schedule an appointment using internal tools; assisting with various aspects of event planning and execution, including booking rooms, submitting audiovisual (AV) orders, and preparing event carts and supplies; managing and updating the CDO event calendar, providing weekly updates on what is happening on campus via Slack, and setting up events for students, such as preparing handouts and arranging lunches; preparing marketing materials to promote events and ensure successful outreach and engagement; supporting the access to career development resources and technologies for students and alumni; and providing user information, tracking engagement with tools and troubleshooting with users as needed.

Find a full job description here: https://web.mit.edu/sloan-hr/jobs/CDOWelcomedesk.pdf

Job Requirements

REQUIRED : High School diploma or equivalent; a minimum of two years of administrative, office or related work experience; excellent interpersonal and customer service skills; demonstrated ability to balance needs of multiple stakeholders; highly self-motivated individual who is able to effectively prioritize and execute tasks in a fast-paced team environment; keen attention to detail; solid analytical and problem-solving, written and oral communication skills; and computer and web/database literacy. Job #24629-4

The salary range is $23- $26/hour, based on related experience, expertise, and internal equity. Generally, new hires can expect pay between the minimum and midpoint of the range.

11/26/2024