Administrative Assistant 1 (41-4049) Fairbanks ACA - State of Alaska

  
* Employees transferring from another State of Alaska agency may receive consideration for an advance step placement. *
 
  

  
Administrative Assistant Major Responsibilities
  

• Perform administrative support duties for ACA office staff and serve as primary internal and external point of contact for the office;
• Answer phones and assist the public by providing information on court cases, procedures, and records within the scope of confidentiality requirements;
• Process incoming mail, review incoming bills for ACA approval; maintain filing systems;
• Arrange travel and accommodations; and prepare travel and expense documents to submit to the Travel Desk;
• Maintain and distribute law clerk applications for judges' review; prepare welcome letters to successful law clerks; maintain district law clerk schedule;
• Coordinate special court functions and facility use requests;
• Order supplies, special requisitions, and equipment;
• Compose correspondence; schedule appointments and meetings for ACA staff;
• Collect, review, and submit timesheets from all Fairbanks and rural employees on a semi-monthly basis;

The Work Hours
Full-time court employees are currently scheduled to work 37.5 hours per week.  The work hours for this position are Monday – Friday, 8:00 a.m. to 4:30 p.m. with a one-hour lunch break.  
 


Typical Benefits for Full Time Employees Include: 

• 12 paid holidays per year
• Medical and dental coverage for employee and eligible dependents
• Vision plan (optional)
• Employer-paid Basic Life insurance with additional coverage available
• Membership in the Public Employees Retirement System (PERS)
• Alaska Supplemental Annuity Plan (SBS) in lieu of contributions to Social Security
• Alaska Deferred Compensation Plan (optional)
• Personal leave accrual 

 
Personal leave accrual is based on years of creditable state service. Those new to state service will accrue 4 weeks of paid leave (with cash value) that will increase after 2 years of service.

IMPORTANT: Please attach a letter expressing your interest in employment as an Administrative Assistant with the Alaska Court System.

This position is assigned to the court's partially exempt service; the incumbent serves "at-will" to the appointing authority.
 
See http://doa.alaska.gov/drb/index.html for additional information.