Administrative Administration IV - City of Roanoke, VA

The position of Administrative Assistant IV (Legal Secretary)  handles paralegal, administrative, and secretarial duties. Drafts legal instruments and documents such as  releases, affidavits, contracts, leases, interrogatories, requests for admissions, requests for production of document, and answers and responses to the same, subpoenas, pleadings to initiate and terminate civil litigation, and documents needed during the course of a trial. Maintains office calendars, including court appearances, meetings, etc. Candidate will need to be able to verbally and electronically communicate effectively with other City Departments and staff, contact witnesses, conduct initial fact gathering interviews, and summarize documents, depositions, and medical records, and be a good proof reader to ensure accuracy of documents.  High school diploma or general education diploma (GED) including or supplemented by legal secretarial courses; trial preparation experience is also desired; Associate degree preferred but not required; three to five years related experience and/or training in legal secretarial work; or equivalent combination of education and experience. Skilled in transcription of lengthy dictation involving legal terminology and written notes. Ability to read and interpret documents. Ability to prepare reports and correspondence. Ability to speak effectively. Proficient in Microsoft Office and Word.
 

The City of Roanoke is an Equal Employment Opportunity/AA/M/F/Disability Employer.

To elevate the performance of the organization, we are committed to respecting, celebrating, and embracing the collective mixture of differences and similarities between our employees as a rich tapestry. Our behaviors will demonstrate open communication, and we will seek opportunities to learn, recognizing and rewarding actions that promote acceptance while suspending judgment. By doing this, we will foster an inclusive, open work environment that delivers excellent service and creates a more vibrant and inviting community.

Serves Human Resources Contact for Department. 

Coordinates the hiring and onboarding of new employees. 

Create job requisitions in NeoGov. 

Process personnel transactions forms for hires, terminations, transfers, promotions, merit increases and supervisory changes in Lawson. 

Prepares FMLA request forms and assist with monitoring of FMLA paid and unpaid leave. 

May assist in payroll related task. 

May complete time-entry for personnel in your department (known as the NLA system). 

Perform other duties as assigned.