Admin Senior Assistant - ECS Ltd

• Perform administrative duties such as filing, ordering supplies, taking meeting minutes, copying, binding, scanning, and assisting with phone rotation as needed
• Assist with report and proposal preparation, and client invoicing
• Assisting marketing staff to implement business development strategies, including the preparation of qualification and proposal documents, maintenance of project sheets and resumes
• Provide support for preparation of presentations or other marketing events, as requested
• Process invoices, reconcile credit card statements, prepare expense reports
• Manage staff calendars, schedule conference calls and conference rooms
• Schedule hotel, flight, car rentals and prepare itineraries
• Coordinate conference registrations, event planning, memberships and continuing education
• Assist with maintaining and updating databases
• Additional research, administrative tasks and or special projects as needed

• BA/BS in Business preferred
• 5+ years of experience

ECS Group of Companies (ECS) was founded in 1988 with the goal to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental and facilities consulting services. We are employee-owned with more than 2,700 employees in 90+ offices and testing facilities across the United States. ECS is currently ranked #64 in Engineering News-Record’s Top 500 Design Firms (April 2024) and #28 in Zweig Group’s Hot Firm List (June 2024). To learn more about us, click here.

We love our employees and we show this through providing some great benefits, including paid time off, health and other insurance plans, retirement and college savings plans, and more. Click here to learn more about the great benefits at ECS.


ECS is an Equal Opportunity Employer. This means that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.