Admin - Projects (Asset Protection)

Mason, OH, US, 45040

Requisition ID: 871661 
Position:Full-Time

We are EssilorLuxottica, a global leader in the design, manufacture and distribution of ophthalmic lenses, frames and sunglasses. The Company brings together the complementary expertise of two industry pioneers, one in advanced lens technologies and the other in the craftsmanship of iconic eyewear, to create a vertically integrated business that is uniquely positioned to address the world’s evolving vision needs and the global demand of a growing eyewear industry.
 

With over 180,000 dedicated employees in 150 countries driving our iconic brands, our people are creative, entrepreneurial and celebrated for their unique perspectives and individuality. Committed to vision, we enable people to “see more and be more” thanks to our innovative designs and lens technologies, exceptional quality and cutting-edge processing methods. Every day we impact the lives of millions by changing the way people see the world.

Our portfolio of more than 150 renowned brands span various categories, from frames, lenses and instruments to brick and mortar and digital distribution as well as mid-range to premium segments. Our Shared Services Team, accompany and enable others within the EssilorLuxottica collective to achieve their targets. They keep people and projects running smoothly, ensuring every part of our business is provided for and well taken care of.

GENERAL FUNCTION

The Associate Project Manager provides support to the Project Management team throughout all regions to support assigned project managers with assigned tasks to deliver projects on time, within budget and meeting (QoS) Quality of Standards. To ensure all administrative processes are carried out like for like across all regions to the best standard possible, in the most efficient way, in a timely manner and to relieve leadership of the heavy admin workload.

MAJOR DUTIES AND RESPONSIBILITIES

• Responsible to administrate projects within Asset Protection, chosen by senior leadership.
• Maintain project schedule for forecasted and approved AP projects. Provide frequent updates on project status to key partners.
• Ensure project plans are submitted within required time frames and within correct parameters
• Ensure project trackers are maintained and are kept current, accurately reflecting project status.
• Coordinating and creating Ad Hoc project communications
• Manage and Create PO’s, including utilization of PO creation system
• Process PO requests for projects – work with finance to ensure AFE’s are provided and match project financial requirements.
• Manage Service channel work orders for warranty repairs / Health monitoring
• Create service channel work orders for warranty claims or system health issues
• Update service trackers with Vendor and ensure deadlines are met
• Ensure QoS Close out of all projects
• Verify site installation photos
• Update database
• Archive project data utilizing MS Teams SharePoint Library.
• Administrate weekly Project team operations
  • Host weekly meetings with Vendor and Project teams
  • Ensure all project requirements are captured and delegated
  • Ensure timelines are met / proposals delivered / project intake queue is managed

BASIC QUALIFICATIONS

• Minimum three (3) years of experience in project management
• Familiarity with basic Microsoft Office (Word, Excel, and PowerPoint)
• Good interpersonal skills to manage relationships with technical and administrative staff.
• Ability to work in a team-oriented environment and multi-task.
• Effective listening skills and ability to provide oral or written communication.
• PMP / CPP preferred

Employee pay is determined by multiple factors, including geography, experience, qualifications, skills and local minimum wage requirements. In addition, you may also be offered a competitive bonus and/or commission plan, which complements a first-class total rewards package. Benefits may include health care, retirement savings, paid time off/vacation, and various employee discounts. 
 
Upon request and consistent with applicable laws, EssilorLuxottica will provide reasonable accommodations to individuals with disabilities who need assistance in the application and hiring process.  To request a reasonable accommodation, please call the EssilorLuxottica SpeakUp Hotline at 844-303-0229 (be sure to provide your name and contact information so that we may follow up in a timely manner) or email HRCompliance@luxotticaretail.com. 
  
We are an Equal Opportunity Employer.  All qualified applicants will receive consideration for employment without regard to race, color, gender, national origin, social origin, social condition, being perceived as a victim of domestic violence, sexual aggression or stalking, religion, age, disability, sexual orientation, gender identity or expression, citizenship, ancestry, veteran or military status, marital status, pregnancy (including unlawful discrimination on the basis of a legally protected pregnancy or maternity leave), genetic information or any other characteristics protected by law. Native Americans in the US receive preference in accordance with Tribal Law.