Admin Hero - Coates Kokes

Preference given to candidates within 20 miles of downtown Portland.

Coates Kokes is looking for an organized, detail-oriented administrative professional who can span the realms of administration, HR and accounting.

About Coates Kokes:

Good people and good causes attract more of the same. At CK, we rally around good causes and good ideas, whether it’s a movement to connect every Oregonian with health insurance, efforts to update our understanding of what a safe and modern transportation system can be or highlighting mental health resources available across the state. It’s a privilege to have clients like this, and we are seeking smart, high-caliber, engaged individuals to help bring their visions to life.

Coates Kokes is an Oregon-based full-service marketing firm with a breadth of experience across social marketing, behavior change and mission-driven communications. We provide branding, creative development, media planning and buying, website design and a full range of PR services. We work frequently in the fields of sustainability, health, transportation and for non-profit causes. We are proud to be a certified B Corp—a new kind of business that weaves purpose and profit together. B Corp companies help build an inclusive and sustainable economy that works for everyone.

We use our talents and efforts to do good. We’re looking for a new team member who wants to do the same. We strongly encourage people of color or people with a less traditional background to apply. We would love to meet you and see how you might fit into our team.

As a small company, the ability to wear many hats is a necessity. In this role, we’re looking for a single individual to manage and execute work in multiple disciplines—in this case, administration, HR and accounting.

The candidate will have or be:

• Ability to multi-task, prioritize and remain organized in a fast-paced, dynamic environment.
• Experience across the three fields mentioned above.
• Strong aptitude for numbers and spreadsheets as well as attention to detail.
• Experience using accounting software (we use Advantage), payroll platforms (such as ADP), bank platforms, Microsoft applications, particularly Excel.
• Ability to work independently while fostering collaboration and collegiality across agency’s core work of strategic communications.
• Strong verbal and listening skills.
• Willingness to contribute to and foster a positive company culture.

Responsibilities include—the day-to-day of the job:

• Prepare and review monthly financial reports.
• Create the necessary month-end journal entries. 
• Reconcile bank and credit card accounts.
• Prepare requested spreadsheets and documentation as requested by external accountants for year-end tax preparation.
• Calculate and process payroll with ADP.
• Manage employee benefits enrollment including 401(k).
• Prepare year-end documentation for retirement plan third-party administrators.
• Manage accounts receivable and monitor collections.
• Cash flow management.
• Maintain accounting and HR compliance.
• Onboard new employees.
• Contribute to and support agency culture.
• Manage employee benefits.
• Serve as a trusted advisor for all colleague relations discussions, including conflict resolution.

Salary and Benefits:

The salary range for this job is $65,000-85,000. Currently, Coates Kokes is a hybrid work environment with Tuesdays and Thursdays in the office for all staff and other occasions as needed for client projects.

Coates Kokes pays competitive salaries commensurate with experience and an excellent benefits package including:

• Fully covered health, dental and vision insurance
• Flexible spending account (FSA)
• Paid personal time off for uses such as vacation, illness and family matters
• Paid time off for volunteer efforts
• 401k with employer matching
• Paid monthly transit passes
• Charitable donation matching

Application Guidelines/Contact:

• Required. Send resume and cover letter directly to: jobs@coateskokes.com