Admin Asst I - Apidel Technologies

Description:

Job Title: Admin Assistant

Local Candidates Only - ONSITE

NOTE TO SUPPLIERS:

FOR THIS NEED, THERE IS A WINTER RECESS FROM 12/24 -1/3/25. CONTINGENT WILL BE OFF AND GO UNPAID FOR THESE WEEKS. PLEASE ENSURE YOUARE VETTING THE CANDIDATE APPROPRIATELY AND ONLY SUBMIT CANDIDATES WHERE THISWILL NOT CREATE A FINANCIAL HARDSHIP FOR THE CONTINGENT.

Assignment Information

Campus:  HealthScience Campus

PO: TBD

Address where the work is being performed 1540 AlcazarSt., CHP133, Los Angeles, CA.

Will this position be onsite/remote/hybrid Onsite only

Job Title: Admin Asst I

Number of needs: 1

Target start date: ASAP

Duration of Assignment: Through the end of January andpossibly February.

Temp to Perm: Candidate can be considered and apply ifinterested and they are a fit.

Work hours: M-F 8:30am - 5pm / 40 hours

Dress code: business casual

Parking: staff work with University transportation to geta parking

Candidates who have supported Universities orInstitutions is preferred, but not required.

Top 3 Required Skills:

1. Excellent Interpersonal, customer service, and frontoffice skills.

2. Effective verbal and written communication skills withthe ability to exercise discretion with confidential information.

3. Familiarity with MS Word, Outlook, and Excelspreadsheets.

Top 3 Preferred Skills:

1. Problem solving skills by being able to quicklyidentify issues that arise and make referrals when necessary.

2. Preferred experience working in a school/collegeoffice setting.

3. Ability to multitask by working on multiple taskssimultaneously, such as answering phone calls, checking guests in, and handlingadministrative duties.

Top 3- 5 Daily Responsibilities:

1. Answering phone calls and greet/assist visitors.

2. Locking and unlocking classrooms, and maintaining thekitchen area and office supplies.

3. Responding to general department emails and handleincoming mail and packages.

4. Schedule information sessions, campus tours, andparking reservations for guests.

5. Assist faculty, staff, and students with generalinquiries, as needed.

Minimum Education: High school diploma or G.E.D.equivalent required. Minimum Associate Degrees preferred.

Job Description:

-This is a 8:30 a.m. to 5:00 p.m., Monday Fridayposition.

-Greets guests and answers telephones, routes callers,takes messages, and provides routine information to clients and customers.

-Reads and replies to the general office emails, andcoordinates and flow of information, both internally and externally.

-Handles and routes mails and packages.

-Schedules information sessions, campus tours, andparking reservations for guests.

-Maintains and organize the office and kitchen areasincluding office supplies.

-Locking and unlocking classrooms.

-Provide assistance with loaning laptops and lab/roomkeys for students.

-Performs a variety of clerical duties such asphotocopies, files, and delivers and/or pick up materials.

-Provide general office assistance as assigned orrequested by the supervisor.

Campus - Non-Clinical Onboarding (CAN START PENDINGCRIMINAL IF DRIVING OR HANDLING CASH IS NOT INVOLVED)

CORE

Background

Social Security Trace

7 year worked and lived found by SSN

County Criminal F&M - 7 year

Federal Criminal - 7 year

Widescreen Plus National Criminal Search

National Sex Offender Registry

Application

Temporary Work Agreement

Harassment & Discrimination Pamphlet

ON CAMPUS

COVID VACCINATION REQUIREMENTS: Not required howeverstrongly recommended. Masks Optional.

FLU VACCINATION REQUIREMENTS DURING SEASON 11/1 - 4/30.Not required however strongly recommended. Masks Optional.

Qualified Applicants with arrest or Conviction recordswill be considered for Employment in accordance with the Los Angeles CountyFair Chance Ordinance for Employers and the California Fair Chance Act