Admin Asst Assoc Healthcare - University of Michigan

Admin Asst Assoc Healthcare

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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world's most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

• Excellent medical, dental and vision coverage effective on your very first day

• 2:1 Match on retirement savings

Responsibilities*

• Provides administrative support to assigned Clinical Pathology faculty, and back-up support for other Clinical Pathology faculty (in the absence of another administrative assistant).

• Includes calendar management, conference scheduling, travel arrangements, reimbursements, meeting organizational, room reservation management, case management tracking,

• Proficiency in departmental scheduling software (including QGenda) and Laboratory Information System (LIS, Epic, etc) applications to assist faculty in tracking cases and tracking time and service.

• Monthly tracking of volumes, finances, and other ad hoc reports through the department?s HC1 software (or other replacement/supplemental data analytics) as requested in order to support Clinical Pathology faculty.

• Prepare professional correspondence, memoranda, reports, manuscripts, and other documentation as assigned.

• Updates for policies and procedures in Media Lab; tracking changes in Media Lab.

• Assist faculty in preparing teaching materials, abstracts, grants, articles, and other miscellaneous documents for submission.

• Coordinate visits and/or travel arrangements for departmental guests and visitors such as candidates for Clinical Pathology faculty positions. Liaise with external parties to plan all aspects of travel, itineraries, and reimbursement for out of pocket expenses.

• Event planning for department-sponsored activities (award ceremonies, social events, internal conferences, etc).

• Liaise with other Michigan Medicine departments and sites as needed to support assigned Clinical Pathology faculty for meetings, communications, questions, laboratory assay issues, etc.

• Manages telephone calls from internal and external customers, receives visitors, and resolves routine and complex inquiries.

• Effectively works with team members to accomplish division and departmental goals in a collegial and professional manner.

• Makes independent decisions regarding planning, organizing, and scheduling meetings while managing workflow.

• Proficient in Microsoft Office software and Outlook.

• Shares knowledge of university policies and procedures with peer administrative support staff.

• Maintain updated CV and other certification documents for faculty.

• Other administrative duties as assigned.

Required Qualifications*

• High school diploma or Associate degree or an equivalent combination of education and experience is necessary.

• Minimum of two years of administrative support experience is necessary.

• Experience utilizing Microsoft Word, PowerPoint, Excel, and web-based applications are necessary.

• Excellent interpersonal and written communication skills; ability to work independently with general supervision and maximum collaboration in a team environment.

• Must provide strong customer service skills in all interactions.

• Ability to work with a diverse group of people in a diplomatic and effective manner.

• Ability to multi-task and work well under time constraints.

• Strong organizational skills.

• Demonstration of commitment to Service Excellence.

Desired Qualifications*

• Bachelor's degree.

• Michigan Medicine working experience.

• Knowledge of University policies, rules, and regulations.

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about thework modes (https://hr.umich.edu/working-u-m/my-employment/ways-we-work-resource-center/ways-we-work-implementation-group/modes-work) .

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

Job Detail

Job Opening ID

252126

Working Title

Admin Asst Assoc Healthcare

Job Title

Admin Asst Assoc Healthcare

Work Location

Michigan Medicine - Ann Arbor

Ann Arbor, MI

Modes of Work

Onsite

Full/Part Time

Full-Time

Regular/Temporary

Regular

FLSA Status

Nonexempt

Organizational Group

Um Hospital

Department

MM Clinical Lab Admin

Posting Begin/End Date

11/12/2024 - 1/11/2025

Career Interest

Administration

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