Admin Assistant - S3 - Boston Scientific

At Boston Scientific, we'll give you the opportunity to harness all that's within you by working in teams of diverse and high-performing employees, tackling some of the most important health industry challenges. With access to the latest tools, information and training, we'll help you in advancing your skills and career. Here, you'll be supported in progressing - whatever your ambitions.

Provide advanced administrative and strategic support to individuals and teams. Operate with autonomy to manage projects, streamline operations, and enhance organizational efficiency. Deliver proactive solutions by identifying opportunities for improvement, address challenges before they arise, and propose effective solutions.

• Optimize Operations

  Manage scheduling, coordinate meetings, and organize travel while ensuring seamless expense reporting and resource allocation.

  
  

• Strategic Project Coordination: Anticipate project needs, gather data, and drive the completion of initiatives on schedule.
• Technology Enablement

  Serve as a key technology resource, proficiently utilizing tools such as Microsoft Office Suite, SharePoint, Microsoft Teams, and AI applications to improve productivity.

  
  

• Information Management

  Handle sensitive data with discretion and provide guidance on proprietary information. Acts as an informed source on company policies and procedures by answering routine questions or routing to appropriate employees for answers.

  
  

• External Customer and Stakeholder Engagement

  Facilitate communication and planning for events such as innovation centers, advisory boards, tradeshows, and conferences.

  
  

• Process Maintenance

  Partner with team to ensure seamless personal changes and resources for CA new hires.

  
  

• Content Development

  Create and refine high-quality communications (e.g., presentations, memos) with attention to clarity, logic, and impact.

  
  

• Event Planning

  Lead the coordination and execution of meetings, team engagements, and staff events including but not limited to ordering audio-visual equipment and working with facilities to ensure proper room configurations.

  
  

• Other

  Willingness to be flexible, assume additional responsibilities and complete as hoc projects as required.

  
  

• High School Diploma required, College degree or equivalent preferred.
• 5+ years of experience in administrative or related roles.
• Advanced proficiency in Concur, Microsoft Office Suite and experience with SharePoint, Microsoft Teams, and collaborative technology tools.
• Strong organizational and multitasking skills with the ability to manage priorities independently and proactively.
• Keen sense of responsibility, urgency, and attention to detail.
• Excellent customer-facing skills and business maturity to interface with internal and external customers.
• Excellent written and verbal communication abilities.
• Occasional travel required.

We are looking for a team member with a passion for learning, innovation, and collaboration. If you are ready to make a significant impact, apply now to join our dynamic team.

As a leader in medical science for more than 40 years, we are committed to solving the challenges that matter most - united by a deep caring for human life. Our mission to advance science for life is about transforming lives through innovative medical solutions that improve patient lives, create value for our customers, and support our employees and the communities in which we operate. Now more than ever, we have a responsibility to apply those values to everything we do - as a global business and as a global corporate citizen.

So, choosing a career with Boston Scientific (NYSE: BSX) isn't just business, it's personal. And if you're a natural problem-solver with the imagination, determination, and spirit to make a meaningful difference to people worldwide, we encourage you to apply and look forward to connecting with you!