Admin Assistant - South Shore Staffing

Schedule: Full-time, Monday–Friday, 8 AM–4 PM

Are you a self-motivated, professional, and detail-oriented individual? We're looking for an Administrative Assistant to join our team in Middleborough, MA. This is a temp-to-hire position that offers an opportunity to work directly with our import documentation, procurement, and accounting teams.

Key Responsibilities

• Create and email invoices for customer orders upon shipment from warehouses
• Write credits for customer damages and process supplier credit requests
• Update and email weekly retail inventory reports to customers and salespeople
• Send updated inventory reports to the sales team twice weekly
• Complete inventory maintenance projects and product research as needed
• Update customer-specific price lists as necessary
• Create purchase orders for inter-warehouse transfers
• Assist with sales order creation as needed

Note: Responsibilities may vary at the management's discretion.

Qualifications

• Education: High school diploma or GED required
• Experience: At least 3 years of relevant job experience (QuickBooks proficiency preferred)
• Technical Skills: Strong command of Microsoft Word, Excel, PowerPoint, and Outlook with a proven ability to learn new systems quickly
• Personal Skills:
• Detail-oriented with strong organizational and time management skills
• Excellent written and verbal communication skills
• Good problem-solving skills and the ability to meet deadlines in a dynamic environment
• Strong customer service mindset and ability to collaborate effectively as a team player

Additional Requirements

• The role is on-site at our Middleborough, MA office—remote work is not available.
• You must demonstrate a positive attitude, professionalism, and a strong work ethic.

Work Environment

You'll be working in a fast-paced office environment alongside a dedicated and supportive team.

If this sounds like the opportunity you've been looking for, we'd love to hear from you! Apply today to join our team and take the first step towards a promising career.

We are an equal-opportunity employer.