Admin Assistant II - Flexton Inc.

Admin Assistant II

Duration: 3.5 months

Pay Rate: $40/hr-$44/hr on W2

Location: Hybrid, Berkeley CA

Required:

Assist BioSafety, Ventilation, Ergo, Illness & Injury, and Divisional Safety Coordinators with scheduling, meeting minutes, maintenance requests, funding recharge activities, and general customer support.

Provide administrative support to the Division's Training Program, including instructor and conference room support, scheduling, coursework crediting, handout preparation, file maintenance, and customer inquiries.

Manage administrative requests through the EHS Administrative Help Desk application.

Handle mail and package reception, light housekeeping, office supplies, and copier/printer consumables.

Support staff on-boarding and off-boarding procedures.

Use advanced computer skills (Word, Excel, PowerPoint, Google Suite, Smartsheet) for correspondence, documents, reports, memos, and editing of drafts, including sensitive information. Perform filing and archiving.

Provide backup for Health Services Clinic Reception, Travel & Procurement processing, and Training Group website updates.

Communicate effectively with internal and external contacts, assessing inquiries and requests to ensure timely and appropriate action. Anticipate and resolve administrative issues.

Interact with EHS administrative staff in meetings and on teams for process improvement and knowledge exchange.

Education & Qualifications

Required:

BA/BS degree desired and a minimumof zero to four years’ experience (or equivalent combination) providing administrative support to a group/multiple stakeholders, including demonstrated ability to take initiative and anticipate, organize and deliver a wide array of administrative support services.

Strong customer focused interpersonal skills including experience interfacing with all levels of personnel both internal and external to an organization with a high degree of professionalism, discretion, and confidentiality.

Experience using a variety of cloud-based softwareplatforms and applications including MS Office Suite, Google Applications Suite, and Adobe Acrobat.

Intermediate formatting skills in Microsoft Word, Excel, and PowerPoint.