Admin Assistant I - Thomas Jefferson University & Jefferson Health

PRIMARY RESPONSIBILITIES:    

This individual will be equipped with specialized training in medical documentation, billing optimization, reputation management, workflow improvement, and IT support. They will be tasked with optimizing and assisting high productivity physicians. This individual will integrate themselves into the physician’s current workflow and work collaboratively– with a primary goal of enhancing productivity and efficiency which ultimately improves patient care.

The position includes, but is not limited to the following essential functions.

ESSENTIAL FUNCTIONS:

Please list the fundamental job duties of the position (approx 3-5).

• Executive Assistant to Physician to include:
• High Level Medical Documentation
• Billing Optimization
• Reputation Management
• Workflow Improvement
• IT Support

Interacts with co-workers, visitors, and other staff consistent with the core values of the University.

OTHER FUNCTIONS AND COMPETENCIES needed in addition to Essential Functions:

Clinical Workflow Optimization

• Working side by side with physician as part of the clinical team in direct patient care
• Clinical Day problem solving
  • Tech, fillings gaps in workflow etc.
• Liaison for strategic partnerships with other departments and vendors

Medical Documentation

• Documentation efficiency - Improving patient care and interprofessional communication.

Billing optimization:

• Decrease need/time on retro-authorizations, ensure compliant billing

Reputation Management

• Improve physicians web presence to improve new patient acquisition.
• Improve physician review capture
• Assist team with special projects as assigned (Physician Committee’s)
• Organize own work, coordinate projects, set priorities, meet deadlines and follow-up on assignments with minimal supervision.
• Perform miscellaneous job-related duties as assigned

Must be a team player as they will be part of a larger community of CEAs who will support and empower each other.

EDUCATIONAL/TRAINING REQUIREMENTS:

Bachelor

EXPERIENCE REQUIREMENTS:

2-3 years of experience in an office setting.

ADDITIONAL INFORMATION:

Covid Vaccination is a requirement for employment at Jefferson for employees working at Jefferson’s clinical entities or at the University.  If you are not currently vaccinated you will be required to receive the vaccination prior to hire date if you are offered employment, unless you request and receive an approved medical or religious exemption from Jefferson.

Jefferson includes Thomas Jefferson University and Jefferson Health, a dynamic university and health system with broad reach across the Delaware Valley. Jefferson is the second largest employer in Philadelphia and the largest health system in Philadelphia based on total licensed beds.

Through the merger of Thomas Jefferson University and Philadelphia University in 2017, our University includes ten colleges and four schools. We are an NCAA Division II university and an R2 national doctoral university offering undergraduate and graduate-level programs that provide students with a forward-thinking education in architecture, business, design, engineering, fashion and textiles, health, medicine and social science.

Jefferson Health, the clinical arm of Thomas Jefferson University, has grown from a three-hospital academic health center in 2015, to an 18-hospital health system through mergers and combinations that include hospitals at Abington Health, Aria Health, Kennedy Health, Magee Rehabilitation and Einstein Healthcare Network. We have over 50 outpatient and urgent care centers; ten Magnet®-designated hospitals (recognized by the ANCC for nursing excellence); the NCI-designated Sidney Kimmel Cancer Center (one of only 70 in the country and one of only two in the region); and one of the largest faculty-based telehealth networks in the country. In 2021, Jefferson Health became the sole owner of HealthPartners Plan, a not-for-profit health maintenance organization in Southeastern Pennsylvania. We are the first health system regionally to create an aligned payer-provider partnership.

Jefferson’s mission, vision and values create an organization that attracts the best and the brightest students, faculty, staff, and healthcare professionals, as well as the most visionary leaders to drive exceptional results.

• OUR MISSION: We improve lives.
• OUR VISION: Reimagining health, education and discovery to create unparalleled value
• OUR VALUES: Put People First, Be Bold & Think Differently and Do the Right Thing

As an employer, Jefferson maintains a commitment to provide equal access to employment. Jefferson values diversity and encourages applications from women, members of minority groups, LGBTQ individuals, disabled individuals, and veterans.