Admin Assistant I or II - Dist (Lake Charles, Louisiana, United States) - Entergy

Work Place Flexibility: Onsite 

Legal Entity: Entergy Louisiana, LLC 

This position can be filled as an Administrative Assistant I or II depending on the candidate’s qualifications.

Administrative Assistant I

JOB QUALIFICATIONS

1. Work under minimal supervision

2. Plan and layout work details.

3. Perform all phases of computer clerical support for department to which assigned

4. Create and maintain files, records, reports, maps, charts, etc.

5. Ability to operate standard office equipment.

6. Communicate effectively and maintain professionalism during stressful conditions when dealing with internal and external customers.

7. Create and assist with special projects including but not limited to sensitive and confidential data

8. Provide support for outage restorations (including out of town) during scheduled and non-scheduled hours as required

9. Learn company’s policies, procedures and responsibilities of department to which assigned.

10. Train personnel regarding departmental functions and policies.

11. The use of independent decision-making.

12. Check the work of others. Adhere to established departmental policies.

EXPERIENCE AND SPECIAL QUALIFICATION

1. High school diploma or equivalent required.

2. Have general knowledge of clerical work and is familiar with all phases of work.

3. Have some knowledge of utility operations practices and regulations.

4. Good verbal and written communication skills.

5. Proficient in use of company computer programs and terminal applications.

6. Good analytical skills so as to provide assistance to his/her supervisor in reviewing any and all documents pertaining to their work group, such as payroll, budget, or any other assigned items.

7. Ability to work under stressful conditions.

8. Knowledge of company organizational operations to which assigned.

9. Qualify for vehicle operator’s license.

10. Meet all qualifications of Administrative Assistant I.

PHYSICAL QUALIFICATIONS

1. Must have necessary major life activities: Seeing, hearing and speaking.

2. Have strength and endurance adequate to discharge assigned duties.

PERSONAL QUALIFICATIONS

1. Be energetic and alert.

2. Be willing to work under unusual surroundings, as well as the normal working conditions pertaining to this job.

3. Be able to receive and execute orders and instructions in such a manner as to inspire respect of associates.

4. Have temperament suited to work of a routine and confining nature and be able to work in harmony with other employees.

5. Understand the importance of treating as confidential certain items handled, and have ability to recognize such items.

6. Must possess good judgment and have the desire to work with people. Must be alert, aggressive, tactful, resourceful, cooperative and demonstrate initiative for coordinating department in absence of management.
 

Administrative Assistant II

JOB QUALIFICATIONS

1. Work under close and/or directive supervision

2. Plan and layout work details.

3. Adhere to established departmental policies.

4. Perform necessary computer clerical support for department to which assigned..

5. Ability to operate standard office equipment.

6. Communicate effectively and maintain professionalism during stressful conditions when dealing with internal and external customers.

7. Assist with special projects including but not limited to sensitive and confidential data.

8. Provide support for outage restorations (including out of town) during scheduled and non-scheduled hours as required.

9. Learn company’s policies, procedures and responsibilities of department to which assigned.

10. Create and maintain routine records, files, reports, maps, charts, etc.

11. Learn routine clerical work of department to which assigned.

EXPERIENCE AND SPECIAL QUALIFICATIONS

1. High school diploma or equivalent required.

2. Have general knowledge of clerical work and is familiar with all phases of work performed in the group to which assigned..

3. Have some knowledge of utility operations practices and regulations.

4. Good analytical skills, so as to provide assistance to his/her supervisor in reviewing any and all documents pertaining to their work group, such as payroll, budget, or any other assigned items.

5. Proficient in use of company computer programs and terminal applications..

6. Ability to work under stressful conditions..

7. Knowledge of company organizational operations to which assigned.

8. Good verbal and written communication skills.

9. Qualify for vehicle operator’s license..

PHYSICAL QUALIFICATIONS

1. Must have necessary major life activities: Seeing, hearing and speaking.

2. Have strength and endurance adequate to discharge assigned duties.

PERSONAL QUALIFICATIONS

1. Be energetic and alert.

2. Be willing to work under unusual surroundings, as well as the normal working conditions pertaining to this job.

3. Be able to receive and execute orders and instructions in such a manner as to inspire respect of associates.

4. Have temperament suited to work of a routine and confining nature and be able to work in harmony with other employees.

5. Understand the importance of treating as confidential certain items handled and have ability to recognize such items.

6. Must possess good judgment and have the desire to work with people. Must be alert, aggressive, tactful, resourceful, cooperative and demonstrate initiative for coordinating department in absence of management.

#LI-LB1

Primary Location: Louisiana-Lake Charles Louisiana : Lake Charles 
Job Function: All Other Jobs
FLSA Status: Nonexempt 
Relocation Option: No Relocation Offered
Union description/code: GSU BARG-U01 
Number of Openings: 1
Req ID: 116620
Travel Percentage:Up to 25%

An Equal Opportunity Employer, Minority/Female/Disability/Vets. Please click here to view the EEO page, or see statements below.

EEO Statement: The Entergy System of Companies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a protected veteran in accordance with applicable federal, state and local laws. The Entergy System of Companies complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment including, but not limited to, recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. 

The Entergy System of Companies expressly prohibits any form of unlawful employee harassment based on race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of the Entergy System of Company employees to perform their expected job duties is absolutely not tolerated.

Accessibility: Entergy provides reasonable accommodations for online applicants. Requests for a reasonable accommodation may be made orally or in writing by an applicant, employee, or third party on his or her behalf. If you are an individual with a disability and you are in need of an accommodation for the recruiting process please click here and provide your name, contact number, the accommodation requested and the requisition number that you are requesting the accommodation for. Employee Services will contact you regarding your request.

Additional Responsibilities: As a provider of essential services, Entergy expects its employees to be available to work additional hours, to work in alternate locations, and/or to perform additional duties in connection with storms, outages, emergencies, or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties.

Entergy Pay Transparency Policy Statement: The Entergy System of Companies (the Company) will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the Company’s legal duty to furnish information.  41 CFR 60-1.35(c). Equal Opportunity and Pay Transparency.

Pay Transparency Notice:

Pay Transparency Nondiscrimination Provision (dol.gov)

The non-confidential portions of the affirmative action program for individuals with disabilities and protected veterans shall be available for inspection upon request by any employee or applicant for employment.  Please contact HRCompliance@entergy.com to schedule a time to review the affirmative action plan during regular office hours.

EEI Testin

One way that Entergy has found to identify and assess the abilities and skills needed for certain jobs is through pre-employment testing. If this position does require an EEI test, the type of test will be located under the qualifications section of the job posting. If you are invited to a test session, we strongly recommend you review and complete the practice test as well as review the testing brochure for your respective test.  The test brochure will give you critical information on the test such as time allocated and number of questions.  Also, keep in mind that the actual test is timed; you should practice timing yourself while doing the practice tests. The practice test information and test brochures can be located by going to the EEI website, http://www.eei.org/practicetests, Logon ID:  entergy, password:  practice test (2 words). Travel expenses incurred in connection with EEI testing are non-reimbursable.

In addition to EEI testing there is also Fit-for-Duty testing which will identify and assess the abilities and skills needed for certain jobs. If this position does require Fit-for-Duty testing, the type of test will be located under the qualifications section of the job posting.

WORKING CONDITIONS:
As a provider of essential services, Entergy expects its employees to be available to work additional hours, to work in alternate locations, and/or to perform additional duties in connection with storms, outages, emergencies, or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties.

Please note: Authorization to work in the United States is a precondition to employment in this position. Entergy will not sponsor candidates for work visas for this position.