Admin Assistant - TeleSearch Staffing Solutions
Denville, NJ 07834
About the Job
Job Function:
To provide administrative support to the Vice Principal, Administration and the operations of the school. In addition, use skills to maintain a professional and organized work environment.
Responsibilities:
- Maintain the highest level of work ethic, and adherence to school policies and procedures, objectives and safety standards.
- Maintain the highest level of confidentiality. Does not communicate confidential employee/ student information to others.
- Provide general support to Vice Principal, Administration and school staff as requested.
- Responsible for greeting visitors, as well as ensure they have proper identification to enter the building, providing them with any amenities required and notifying staff of their arrival in a professional manner.
- Responsible for maintaining an organized, clean and neat front office area. Ensure all paperwork is organized, easily located and digitized when appropriate.
- Ensure front lobby is neat and presentable for visitors.
- Responsible for triaging and forwarding all calls in a professional manner and forwarding to the appropriate party in a timely manner or taking messages as needed.
- Responsible for organizing and maintaining daily staff and student attendance and assisting with coverage.
- Scan and send a copy of the daily attendance sheet to HR.
- Responsible for copying and distributing memos, letters, field trip permission slips, etc. in a collaboration with administration and teachers for both staff and students.
- Assist parents in the use of the parent portal for document use.
- Responsible for marinating sign in procedures and compliance with the Raptor system.
- Performs other duties within the scope of his/her employment assisting staff with room reservations, managing school wide calendar and Vice Principal calendar.
- Responsible for fire drill attendance.
- First responder in missing student procedure.
- Collaborates with custodial staff to prepare for special events, etc.
- Send staff wide emails, with permission from admiration.
- Maintains paperwork for Business Office.
- Disseminates forms to the proper administration for signature.
- Responsible for processing and documenting staff time off requests through the ADP system.
- Performs other duties within the scope of his/her employment as may be assigned.
- Hours Mon-Fri 8am-4pm.
Requirements:
- High School Diploma required. Graduation from an accredited program in secretarial studies, associates or bachelors degree preferred.
- Ability to manage and prioritize multiple projects, activities and tasks simultaneously. Ability to work towards implementing solutions in a high-paced environment.
- Highly developed verbal and written communication skills with the ability to type at minimum 50 wpm and be detailed oriented.
- Extensive computer and software skills, internet research abilities; knowledge of principles and practices of basic office management required. Two years previous experience in a school setting preferred but not required.
Source : TeleSearch Staffing Solutions