Admin Assistant 3 - req# 31750 - University of New Mexico

Albuquerque, NM 87131

About the Job

Admin Assistant 3

Requisition ID	req31750
Working Title	Admin Assistant 3
Position Grade	08
Position Summary	The School of Law seeks an experienced and dedicated full-time Administrative Assistant 3 to join the Faculty Support team. This team works collaboratively to provide excellent administrative support to faculty engaged in duties related to their teaching, research, and other responsibilities. Duties include: Drafting, editing, and proofreading documents Creating class lists, email groups, and seating charts Editing syllabi and other class materials, updating course platforms, coordinating arrangements for class visitors, and proctoring exams Supporting faculty committees and taking minutes at faculty meetings Scheduling appointments, meetings, and events Organizing, planning, and carrying out logistics for guest speakers, continuing legal education courses, and other unit events Making travel arrangements and coordinating itineraries Preparing, tracking, and processing credit card charges and expense reimbursements in a timely and accurate manner Participating in the staffing rotation at the reception desk Providing administrative and clerical support on a variety of projects as assigned. The successful candidate will have a professional and personable demeanor, excellent written and verbal communication skills, a dependable attendance record, the ability to prioritize, be attentive to detail, and able to work cooperatively with others in an office environment. Weekend work is required for 2-4 events per semester, for which either compensatory time or overtime pay will be provided. Experience working in a legal services environment is a plus. See the Position Description for additional information.
Conditions of Employment	If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required. Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement. All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.
Minimum Qualifications	High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified. Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.
Preferred Qualifications	Knowledge or experience in one or more of these areas is a plus: Excellent written communication skills Experience with Banner Purchasing and LoboMart Experienced in University of New Mexico administrative processes Strong organizational skills Ability to adapt quickly to changing staffing assignments, responsibilities, tasks, and feedback
Additional Requirements
Campus	Main - Albuquerque, NM
Department	School of Law (588A)
Employment Type	Staff
Staff Type	Regular - Full-Time
Term End Date
Status	Non-Exempt
Pay	Hourly: $17.39 - $22.37
Benefits Eligible	This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB Statement	As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.
Background Check Required	Yes
For Best Consideration Date	12/10/2024
Eligible for Remote Work	No
Eligible for Remote Work Statement
Application Instructions	Only applications submitted throughthe official UNMJobs site will be accepted. If you are viewing this jobadvertisement on a 3rd party site, pleasevisit UNMJobs to submit an application. A complete application will consist of a cover letter; current resume; three professional references, preferably supervisors; and a writing sample. Incomplete applications will not be considered. For the writing sample, please describe in one page or less either your approach to teamwork and strategies for resolving intra-office conflicts OR how you identify workplace opportunities for improvement and take initiative to put those ideas into action.
*Positions posted with a Staff Type of Regular* or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.** The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class. The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.

Source : University of New Mexico