Admin Assistant 3 - req# 29007 - University of New Mexico

The Center for Development and Disability (CDD), established in 1990, is New Mexico's University Center for Excellence in Developmental Disabilities Education, Research and Service. These centers, authorized by the Developmental Disabilities Assistance and Bill of Rights Act, build the capacities of states and communities to respond to the needs of individuals with developmental disabilities and their families.

The Autism and Other Developmental Disabilities Programs Division at the CDD is seeking for an organized and detail-oriented individual with excellent communication skills to support the training component as an Administrative Assistant 3.This individual will keep client databases current, running inquiries for internal reporting purposes and may assist with editing and proofing documents, compile and report to NIRS, process financial documents, set up contractors, plus produce brochures and other marketing materials, billing for clients, work with consumer employees, and support special events and conferences. This position requires occasional flexible hours as needed throughout the year (some weekends and/or after business hours) depending on the work scope and training schedule.

The hired individual will demonstrate the following experience and skills:

• Excellent interpersonal skills as demonstrated through the interview process;
• Ability to work effectively with a team of administrative and training staff;
• Ability to work in a high-profile position with a diverse group of trainees within New Mexico;
• Ability to be flexible while staying professional and positive in a changing environment.

For more great jobs within CDD check out our Career Opportunity site https://cdd.health.unm.edu/jobs/

See the Position Description for additional information.

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

**Be sure to address our preferred qualifications listed below in your cover letter**

Experience

• providing administrative support in a direct service environment;
• working with Banner, Chrome River, LoboMart, university accounting/purchasing applications, including holding a P-Card;
• scheduling and coordinating meetings for staff, trainees, conferences/events, which may include coordinating travel and lodging arrangements;
• with data entry, databases, and records management, including performing routine analysis, running queries for recurring internal reporting;
• working as part of a team with diverse ethnic groups and people with disabilities.

Skilled in use of Microsoft Suite, Zoom, Learning Stream, Constant Contact, Canvas & Survey Monkey.

Spanish speaker.

Only applications submitted throughthe official UNMJobs site will be accepted. If you are viewing this jobadvertisement on a 3rd party site, pleasevisit UNMJobs to submit an application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.