Admin Assistant 2 - req# 24781 - University of New Mexico

Notice: Funding available through 02/29/2024; continuance beyond that date is subject to the Department's operational needs as outlined in UBPPM #3200, Employee Classifications, http://policy.unm.edu/university-policies/3000/3200.html

The Division of Epidemiology, Biostatistics and Preventive Medicine, within the Department of Internal Medicine, is seeking an Administrative Assistant II to provide administrative support for the Southwest Node of the National Institute of Drug Abuse Clinical Trials Network, a statistical and data coordinating center and several multi-year studies.

The individual hired will perform a variety of tasks, including scheduling meetings, events, and interviews, processing routine financial documents, prepare journal vouchers, purchasing requisitions, take and distribute meeting minutes, help gather and present information to the teams, help with formatting documents and compiling manuals.

This position will work closely with the Principal Investigator of these projects and the research managers, and coordinators.

See the Position Description for additional information.

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

High school diploma or GED; at least 3 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

• Experience with providingadministrative support
• Experience with workingwith UNM purchasing systems
• Knowledge of UNM accounting policies andprocedures
• Proficiency in MS Excel, Word, andPowerPoint
• Experience with UNM systems such asChrome River, Click, and IRB

Only applications submitted throughthe official UNMJobs site will be accepted. If you are viewing this jobadvertisement on a 3rd party site, pleasevisit UNMJobs to submit an application.

1)Cover Letter detailing your directly related experience

2)Resume

3)List of at least 3 supervisory references

The University of New Mexico has implemented a mandatory COVID-19 vaccine requirement for UNM students and employees. For detailed information, visit https://bringbackthepack.unm.edu/vaccine/vaccine-requirement.html

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.